Assistant Manager(HR Projects)

Work Location: JLT, Dubai

Key Responsibilities

• Work closely with the Directors and functional heads to understand
• project objectives, scope and success measures, and translate them into
• clear plans, milestones and deliverables.
• Build and maintain project schedules (timelines, dependencies, RAG
• status), proactively tracking progress across multiple teams and
• locations.
• Coordinate with HR, IT, Operations, Customer Service and Corporate
• Communications to ensure tasks are clearly understood, owners are
• aligned and follow-through happens.
• Identify risks, issues and dependencies early; escalate with
• options/solutions and drive closure with stakeholders.
• Prepare concise weekly and monthly status updates, dashboards and
• presentations for leadership, highlighting progress, delays and decisions
• required.
• Ensure project documentation (requirements, MOMs, plans, change logs,
• closure reports) is updated, accurate and accessible.
• Support continuous improvement of templates, trackers and ways of
• working for group-level project management.
• Mandatory skills & competencies
• Core project management skills
• Planning & tracking: Proven ability to create and manage project plans,
• milestones and task lists using tools like MS Excel, MS Project or similar,
• with experience tracking multiple projects in parallel.
• Stakeholder coordination: Strong experience coordinating with multiple
• functions (HR / IT / Operations / etc.), scheduling and driving meetings,
• and ensuring agreed actions are closed.
• Risk & issue management: Ability to spot potential delays or conflicts
• early, maintain risk/issue logs and drive mitigation or escalation.
• Reporting & documentation: High comfort with creating structured status
• reports, dashboards and clear minutes of meetings; strong written
• communication skills.
• Behavioral competencies
• Ownership mindset: Talks and acts in terms of outcomes, not just tasks;
• takes responsibility to make it happen across teams, not just pass
• messages.
• Communication skills: Excellent spoken and written English; able to
• summarize complex multi-team situations into simple, crisp updates for
• senior leadership.
• Tools & technical skills (mandatory)
• Strong proficiency in MS Excel, PowerPoint and Word for trackers,
• dashboards and presentations.
• Hands-on experience with at least one project / task management
• tool (e.g.
• Jira, Trello, Asana, ClickUp, Bitrix24 or equivalent).
• Comfortable working with shared drives, online collaboration tools and
• basic data analysis (sorting, filters, pivot tables).

Preferred Skills

Qualifications & Experience