Assistant Manager(HR Projects)

About This Role

Work Location: JLT, Dubai

Visa Preference: Candidates on self-sponsored visas with immediate

start availability are preferred

We are a diversified multi-entity group operating across healthcare, diagnostics,

HR and related services, with teams spread across India and international

locations (including GCC and Asia). We are looking for a hands-on Project

Manager / Project Coordinator to support the Director in driving multiple cross-

functional projects across HR, IT, Operations, Customer Service, Corporate

Communications And Other Group Functions. This is not a subject-matter expert role. You will succeed if you can deeply

understand requirements, structure them into clear plans, coordinate multiple

stakeholders, and take ownership for on-time delivery across entities and

geographies.

Key responsibilities

Work closely with the Directors and functional heads to understand

project objectives, scope and success measures, and translate them into

clear plans, milestones and deliverables.

Build and maintain project schedules (timelines, dependencies, RAG

status), proactively tracking progress across multiple teams and

locations.

Coordinate with HR, IT, Operations, Customer Service and Corporate

Communications to ensure tasks are clearly understood, owners are

aligned and follow-through happens.

Identify risks, issues and dependencies early; escalate with

options/solutions and drive closure with stakeholders.

Prepare concise weekly and monthly status updates, dashboards and

presentations for leadership, highlighting progress, delays and decisions

required.

Ensure project documentation (requirements, MOMs, plans, change logs,

closure reports) is updated, accurate and accessible.

Support continuous improvement of templates, trackers and ways of

working for group-level project management.

Mandatory skills & competencies

• Core project management skills

Planning & tracking: Proven ability to create and manage project plans,

milestones and task lists using tools like MS Excel, MS Project or similar,

with experience tracking multiple projects in parallel.

Stakeholder coordination: Strong experience coordinating with multiple

functions (HR / IT / Operations / etc.), scheduling and driving meetings,

and ensuring agreed actions are closed.

Risk & issue management: Ability to spot potential delays or conflicts

early, maintain risk/issue logs and drive mitigation or escalation.

Reporting & documentation: High comfort with creating structured status

reports, dashboards and clear minutes of meetings; strong written

communication skills.

• Behavioral competencies

Ownership mindset: Talks and acts in terms of outcomes, not just tasks;

takes responsibility to make it happen across teams, not just pass

messages.

Communication skills: Excellent spoken and written English; able to

summarize complex multi-team situations into simple, crisp updates for

senior leadership.

Tools & technical skills (mandatory)

Strong proficiency in MS Excel, PowerPoint and Word for trackers,

dashboards and presentations.

Hands-on experience with at least one project / task management

tool (e.g. Jira, Trello, Asana, ClickUp, Bitrix24 or equivalent).

Comfortable working with shared drives, online collaboration tools and

basic data analysis (sorting, filters, pivot tables).

Preferred Skills Experience in multi-entity or group company environments, especially

across GCC + Asia or similar regions.

Exposure to healthcare, diagnostics, recruitment or service

businesses.

Formal training or certification in project management (PMP, PRINCE2,

Agile/Scrum) is a plus but not mandatory.

Qualifications & Experience Graduate in any discipline; MBA/PGDM preferred but not mandatory.

Total experience: 4 7 years.

At least 3 years in project coordination / project management roles

handling cross-functional projects (not just single-team internal projects).