Assistant Manager - HR Projects

About This Role

Work Location: JLT, Dubai
Visa Preference: Candidates on self-sponsored visas with immediate
start availability are preferred
We are a diversified multi-entity group operating across healthcare, diagnostics,
HR and related services, with teams spread across India and international
locations (including GCC and Asia). We are looking for a hands-on Project
Manager / Project Coordinator to support the Director in driving multiple cross-
functional projects across HR, IT, Operations, Customer Service, Corporate
Communications and other group functions.
This is not a subject-matter expert role. You will succeed if you can deeply
understand requirements, structure them into clear plans, coordinate multiple
stakeholders, and take ownership for on-time delivery across entities and
geographies. Key responsibilities
 Work closely with the Directors and functional heads to understand
project objectives, scope and success measures, and translate them into
clear plans, milestones and deliverables.
 Build and maintain project schedules (timelines, dependencies, RAG
status), proactively tracking progress across multiple teams and
locations.
 Coordinate with HR, IT, Operations, Customer Service and Corporate
Communications to ensure tasks are clearly understood, owners are
aligned and follow-through happens.
 Identify risks, issues and dependencies early; escalate with
options/solutions and drive closure with stakeholders.
 Prepare concise weekly and monthly status updates, dashboards and
presentations for leadership, highlighting progress, delays and decisions
required.
 Ensure project documentation (requirements, MOMs, plans, change logs,
closure reports) is updated, accurate and accessible.
 Support continuous improvement of templates, trackers and ways of
working for group-level project management.Mandatory skills & competencies
A. Core project management skills
 Planning & tracking: Proven ability to create and manage project plans,
milestones and task lists using tools like MS Excel, MS Project or similar,
with experience tracking multiple projects in parallel.
 Stakeholder coordination: Strong experience coordinating with multiple
functions (HR / IT / Operations / etc.), scheduling and driving meetings,
and ensuring agreed actions are closed.
 Risk & issue management: Ability to spot potential delays or conflicts
early, maintain risk/issue logs and drive mitigation or escalation.
 Reporting & documentation: High comfort with creating structured status
reports, dashboards and clear minutes of meetings; strong written
communication skills.
B. Behavioral competencies
 Ownership mindset: Talks and acts in terms of outcomes, not just tasks;
takes responsibility to “make it happen” across teams, not just pass
messages.
 Communication skills: Excellent spoken and written English; able to
summarize complex multi-team situations into simple, crisp updates for
senior leadership.
Tools & technical skills (mandatory)
 Strong proficiency in MS Excel, PowerPoint and Word for trackers,
dashboards and presentations.
 Hands-on experience with at least one project / task management
tool (e.g. Jira, Trello, Asana, ClickUp, Bitrix24 or equivalent).
 Comfortable working with shared drives, online collaboration tools and
basic data analysis (sorting, filters, pivot tables).
Preferred Skills
 Experience in multi-entity or group company environments, especially
across GCC + Asia or similar regions.
 Exposure to healthcare, diagnostics, recruitment or service
businesses.
 Formal training or certification in project management (PMP, PRINCE2,
Agile/Scrum) is a plus but not mandatory. Qualifications & experience
 Graduate in any discipline; MBA/PGDM preferred but not mandatory.
 Total experience: 4–7 years.
 At least 3 years in project coordination / project management roles
handling cross-functional projects (not just single-team internal projects).

Application Question(s):

• Please share your Visa Status (If Applicable)

Location:

• Dubai (Required)

Work Location: In person