Assistant Manager- HR Project

Key Job Details

• **Work Location:** JLT, Dubai
• **Visa Preference:** Candidates on self-sponsored visas with immediate start availability are preferred
• We are a diversified multi-entity group operating across healthcare, diagnostics, HR and related services, with teams spread across India and international locations (including GCC and Asia).
• We are looking for a hands-on Project Manager / Project Coordinator to support the Director in driving multiple cross-functional projects across HR, IT, Operations, Customer Service, Corporate Communications and other group functions.
• This is not a subject-matter expert role.
• You will succeed if you can deeply understand requirements, structure them into clear plans, coordinate multiple stakeholders, and take ownership for on-time delivery across entities and geographies.

Key Responsibilities

• Work closely with the Directors and functional heads to understand project objectives, scope and success measures, and translate them into clear plans, milestones and deliverables.
• Build and maintain project schedules (timelines, dependencies, RAG status), proactively tracking progress across multiple teams and locations.
• Coordinate with HR, IT, Operations, Customer Service and Corporate Communications to ensure tasks are clearly understood, owners are aligned and follow-through happens.
• Identify risks, issues and dependencies early; escalate with options/solutions and drive closure with stakeholders.
• Prepare concise weekly and monthly status updates, dashboards and presentations for leadership, highlighting progress, delays and decisions required.
• Ensure project documentation (requirements, MOMs, plans, change logs, closure reports) is updated, accurate and accessible.
• Support continuous improvement of templates, trackers and ways of working for group-level project management.
• Mandatory skills & competencies
• A.
• Core project management skills
• Planning & tracking: Proven ability to create and manage project plans, milestones and task lists using tools like MS Excel, MS Project or similar, with experience tracking multiple projects in parallel.
• Stakeholder coordination: Strong experience coordinating with multiple functions (HR / IT / Operations / etc.), scheduling and driving meetings, and ensuring agreed actions are closed.
• Risk & issue management: Ability to spot potential delays or conflicts early, maintain risk/issue logs and drive mitigation or escalation.
• Reporting & documentation: High comfort with creating structured status reports, dashboards and clear minutes of meetings; strong written communication skills.
• B.
• Behavioral competencies
• Ownership mindset: Talks and acts in terms of outcomes, not just tasks; takes responsibility to “make it happen” across teams, not just pass messages.
• Communication skills: Excellent spoken and written English; able to summarize complex multi-team situations into simple, crisp updates for senior leadership.
• Tools & technical skills (mandatory)
• Strong proficiency in **MS Excel, PowerPoint and Word** for trackers, dashboards and presentations.
• Hands-on experience with at least one **project / task management tool** (e.g. Jira, Trello, Asana, ClickUp, Bitrix24 or equivalent).
• Comfortable working with shared drives, online collaboration tools and basic data analysis (sorting, filters, pivot tables).

Preferred Skills

• Experience in **multi-entity or group company** environments, especially across GCC + Asia or similar regions.
• Exposure to **healthcare, diagnostics, recruitment or service businesses**.
• Formal training or certification in project management (PMP, PRINCE2, Agile/Scrum) is a plus but not mandatory.

Qualifications & Experience

• Graduate in any discipline; MBA/PGDM preferred but not mandatory.
• Total experience: **4–7 years**.
• At least **3 years in project coordination / project management** roles handling cross-functional projects (not just single-team internal projects).

Job Type: Permanent