Assistant Director of Finance

Overview

Assistant Director of Finance

Key Responsibilities

• The Assistant Director of Finance will assist Cluster Director of Finance in preparing, the annual budget, FF&E budgets and the rolling forecast.
• To provide accurate and complete financial and management reports on a timely and accurate basis to hotel management, corporate office and owners in accordance with the company and ownership reporting requirements and policy.
• Responsible for the analysis and interpretation of the financial data and communicating this in a comprehensible form, of meaningful variations in the operations.
• Ensure cash flow is adequate to meet the needs of the operation. Approve all cash disbursements and ensure that all disbursements are properly documented and executed. Approve all rebates, adjustments and allowances in accordance with company policy.
• To verify accruals and journal entries, and maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
• Have a thorough knowledge of the contents of all volumes of the Policy& Procedure.
• Prepare or oversee the preparation of all local, state and federal tax returns and other reporting on a timely basis.
• To protect the owners and the management company s interest in the hotel assets and operations.
• To participate in the development, maintenance and adherence to a single chart of accounts, payroll and expense dictionary, and the function of accounts in order that the hotels financial and statistical data is accurately and consistently recorded and reported.
• Has a fiduciary responsibility to the Company and/or Owners for ensuring the hotels are reporting in compliance with the policies, the Uniform Chart of Accounts and hotel management or other contractual arrangements with respect to accounting matters.
• The analysis of the balance sheet accounts, on a selected basis and the preparation of the monthly internal benchmarking and operational performance analysis reports.
• Accountable for the development, documentation and maintenance, within hotels, to ensure compliance with the requirements of internal/standard controls.
• Manage all facets of the capital process. Ensure all hotels establish and maintain the tracking of fixed assets sub-ledgers and depreciation.
• The safe keeping of all lease and contracts and any other legal records and documents, which may affect the financial status of the hotel. Such documents are to be listed and keep current on the Critical Date List.
• Developing, implementing and monitoring credit and collection procedures and guidelines pursuant to adopted corporate credit policies.
• Performs other similar or related duties as necessary.
• To recommend and assist in the design, implementation, and use of methods and procedures that improve the accuracy of working schedules, labor standards, forecast, plans to assist operational staff. Monitor on an ongoing basis the accuracy and recommend correct measurements as necessary.
• Assisting the Cluster Director of Finance in order to ensure that all of the accounting staff understands and follows the applicable policies and procedures that are outlined in the Company s accounting policies and procedures manual.
• Supervise the day-to-day activities of all accounting staff including assisting them when necessary to stay current.
• Conduct self in a professional manner at all times to reflect the high standards of Accor and encourage staff to do the same.
• To ensure that hotel accounting department is operating efficiently and at an optimum staffing levels, so that there are succession plans in place for the top three positions.
• Conducting a productive monthly departmental meeting to communicate all pertinent departmental, hotel, and Company information.
• Working with the Cluster Director of Finance to plan, recruit, and hire departmental staff. Also, oversee the training, cross training, and development of the departmental staff.