Assistant Accountant – Accounts Payable

Job Purpose

Accounts Payable Management

• Receive, verify, and process supplier invoices and supporting documentation.
• Match invoices with purchase orders, goods received notes, and approved contracts.
• Ensure all invoices are properly authorized before processing.
• Maintain an accurate and up-to-date accounts payable ledger.
• Monitor payment due dates and prepare payment schedules.

Vendor Management

• Maintain supplier records and ensure vendor information is accurate and current.
• Reconcile supplier statements and resolve discrepancies promptly.
• Liaise with suppliers regarding invoice queries, payment status, and account reconciliations.
• Build and maintain positive relationships with vendors and internal stakeholders.

Financial Reporting & Reconciliation

• Perform monthly accounts payable reconciliations.
• Assist in month-end and year-end closing activities.
• Prepare reports on outstanding payables, aging analysis, and payment forecasts.
• Support internal and external audit requirements by providing relevant documentation.

Compliance & Controls

• Ensure compliance with company policies, financial procedures, and statutory requirements.
• Maintain proper filing and documentation of all financial transactions.
• Identify and report any discrepancies, duplicate payments, or irregular transactions.
• Support continuous improvement of accounts payable processes and controls.

General Finance Support

• Assist with bank reconciliations and general accounting tasks when required.
• Support the Finance Team in budgeting and cash flow monitoring activities.
• Perform any other duties assigned by the Finance Manager or Senior Accountant.

Qualifications

• Bachelor's Degree or Diploma in Accounting, Finance, Commerce, or a related field.
• Professional accounting certification (or pursuing one) is an advantage.

Experience

• Minimum 1–3 years of experience in Accounts Payable, Accounting, or Finance.
• Experience in hospitality, catering, retail, FMCG, or a similar industry is preferred.
• Experience working with ERP systems and accounting software.

Knowledge & Skills

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and accounting software.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• High level of integrity and confidentiality.
• Pay: QAR3,500.00 - QAR4,000.00 per month