Admissions Data Operations Specialist

About the Department

The Admissions Data Operations Specialist is a member of the Systems & Data Operations team within the Office of Admissions.

This individual will provide essential support for the Slate CRM system, focusing on data integrity, process support and operational efficiency.

This role assists with the maintenance of Slate records, supports with the necessary technology for student advocate programmatic efforts, and ensures the smooth execution of data processes vital to admissions and student advocate engagement.

The Admissions Data Operations Specialist is a member of the Systems & Data Operations team within the Office of Admissions.

This individual will provide essential support for the Slate CRM system, focusing on data integrity, process support and operational efficiency.

This role assists with the maintenance of Slate records, supports with the necessary technology for student advocate programmatic efforts, and ensures the smooth execution of data processes vital to admissions and student advocate engagement.

Monitor and complete daily query tasks assigned via Slate CRM with particular emphasis on data integrity Assist in maintaining accurate and up-to-date records in Slate by consolidating duplicate records and supporting data clean-up initiatives Assist with the annual creation and ongoing maintenance of queries that generate call and task lists, exports and other projects for the Regional Network & Outreach team Provide technical support for the Student Advocate campus visit program, including creating visit templates in Slate and assistance for building workflows for scheduling and communications Assist with the creation, updating, and maintenance of organizational datasets within Slate In collaboration with the Print & Digital Communications team, provide support for implementation and tracking of Trust Triad communication plans within Slate, ensuring timely and accurate delivery of messages Support the Premier Nomination Pathways process by managing related records in Slate, assisting with communications, and ensuring accurate tracking of nominators Coordinate and execute mailings to non-prospect audiences using Slate, including list management, mail merge, and tracking of outreach efforts Maintain inventory, compile print materials for Regional Admissions Managers and once weekly send requested packages to remote staff Assist with importing external data (e.g. school counselor lists) into Slate, ensuring data is accurately mapped and integrated into the system Support annual updates to STAR Teacher Recognition Program nomination forms, data clean up and communications regarding award mailings Complete administrative tasks, duties and responsibilities (e.g. expense reports, email) in a timely manner

• Monitor and complete daily query tasks assigned via Slate CRM with particular emphasis on data integrity
• Assist in maintaining accurate and up-to-date records in Slate by consolidating duplicate records and supporting data clean-up initiatives
• Assist with the annual creation and ongoing maintenance of queries that generate call and task lists, exports and other projects for the Regional Network & Outreach team
• Provide technical support for the Student Advocate campus visit program, including creating visit templates in Slate and assistance for building workflows for scheduling and communications
• Assist with the creation, updating, and maintenance of organizational datasets within Slate
• In collaboration with the Print & Digital Communications team, provide support for implementation and tracking of Trust Triad communication plans within Slate, ensuring timely and accurate delivery of messages
• Support the Premier Nomination Pathways process by managing related records in Slate, assisting with communications, and ensuring accurate tracking of nominators
• Coordinate and execute mailings to non-prospect audiences using Slate, including list management, mail merge, and tracking of outreach efforts
• Maintain inventory, compile print materials for Regional Admissions Managers and once weekly send requested packages to remote staff
• Assist with importing external data (e.g. school counselor lists) into Slate, ensuring data is accurately mapped and integrated into the system
• Support annual updates to STAR Teacher Recognition Program nomination forms, data clean up and communications regarding award mailings
• Complete administrative tasks, duties and responsibilities (e.g. expense reports, email) in a timely manner

Education required to ensure success in this position: Bachelor’s Degree preferred Experience required to ensure success in this position: Familiarity with CRM systems (Slate experience is a plus) Proficient computer skills required Office environment experience preferred General office equipment operation experience Special skills, knowledge and abilities: Highly organized and detail oriented Knowledge of Microsoft Suite solutions Willingness to learn new technologies and processes Ability to manage multiple tasks and prioritize effectively Basic knowledge of HTML helpful License, certification, or registration necessary: Required background check Physical requirements: Ability to navigate campus/public buildings and grounds Sitting, standing, walking, ability to lift and carry up to 30 lbs. Environmental conditions: Professional office environment with frequent interruptions by staff Ability to operate the following vehicles or equipment: Standard office equipment: computer, fax, phone, copier, printer, etc.

required to ensure success in this position:

• Bachelor’s Degree preferred

Experience required to ensure success in this position:

• Familiarity with CRM systems (Slate experience is a plus)
• Proficient computer skills required
• Office environment experience preferred
• General office equipment operation experience

Special skills, knowledge and abilities:

• Highly organized and detail oriented
• Knowledge of Microsoft Suite solutions
• Willingness to learn new technologies and processes
• Ability to manage multiple tasks and prioritize effectively
• Basic knowledge of HTML helpful

License, certification, or registration necessary:

• Required background check

Physical requirements:

• Ability to navigate campus/public buildings and grounds
• Sitting, standing, walking, ability to lift and carry up to 30 lbs.

Environmental conditions:

• Professional office environment with frequent interruptions by staff

Ability to operate the following vehicles or equipment:

• Standard office equipment: computer, fax, phone, copier, printer, etc.

Our Benefits: Berea College offers a comprehensive benefits package to eligible employees and their families including health care, dental, vision, retirement, health savings accounts, flexible spending accounts, life insurance, short-term disability, long-term disability and an Employee Assistance Program.

The benefit package also includes access to the Child Development Laboratory for children of College Staff, ages 6 weeks to 6 years, Seabury Center Membership, Staff Development Funds and Tuition Reimbursement.

Eligible staff employees also receive paid holidays, vacation, and sick leave.

Part-time employees who work an average of 24 hours per week over the course of a year, receive benefits on a pro-rated basis.

To learn more details, visit our benefits page at https://www.berea.edu/human-resources/employee-benefits .

Our Unique Culture: Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments.

Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love.

Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs.

We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction.

To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea Labor Supervision: In support of Berea College’s great commitments, staff and faculty serve as labor supervisors.

Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done.

Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience.

To learn more about the labor program office please see the following link Labor Program Office.