Administrator
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Key skills for this role
About the Role
**Administrative Duties** * Manage office supplies inventory and place orders when necessary * Assist in organizing and scheduling meetings, appointments, and events * Maintain electronic and hard copy filing systems * Handle incoming and outgoing correspondence, including emails and phone calls * Provide administrative support to ensure efficient operation of the office * Prepare and modify documents, including reports, drafts, memos, and emails * Monitor and maintain office
Key Skills for This Role
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Administrative Duties
- Manage office supplies inventory and place orders when necessary
- Assist in organizing and scheduling meetings, appointments, and events
- Maintain electronic and hard copy filing systems
- Handle incoming and outgoing correspondence, including emails and phone calls
- Provide administrative support to ensure efficient operation of the office
- Prepare and modify documents, including reports, drafts, memos, and emails
- Monitor and maintain office equipment and ensure they are in good working condition
- Coordinate with the IT department regarding office equipment
- Arrange travel and accommodation for staff and managers
- Assist in the preparation of regularly scheduled reports
- Help organize company events and team-building activities
Training Claims & Coordination
- Prepare, submit, and track training-related claims in line with relevant regulations and requirements
- Ensure all claim documentation is accurate, complete, and properly filed
- Coordinate with trainers and internal teams to collect required supporting documentation
- Follow up on submitted claims and address any queries or discrepancies
- Maintain organized records of all claims, submissions, and approvals
- Monitor deadlines to ensure timely submission of claims
- Assist during audits by providing necessary claim documentation
- Ensure compliance with internal policies and external regulatory requirements
Requirements
- Proven experience as an Administrator, Office Assistant, or in a similar role
- Experience with claims processing or training coordination is an advantage
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- High attention to detail and strong problem-solving skills
- Ability to manage multiple tasks and meet deadlines
- Relevant diploma; additional qualifications in Office Administration are a plus
Benefits
- Opportunities for professional development and training
- Exposure to the growing learning and development / skills academy sector
- Collaborative and supportive work environment
- Participation in company events and team-building activities
- Career growth opportunities within the organization
- Paid annual leave and public holidays (as per company policy)
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