Administrator – Founder’s Office | Lumora | Dubai

Company Description

The Role

Operations & Administration

• Manage and streamline day-to-day administrative and operational activities across the organization
• Serve as the central coordination hub for admin-related requests across all departments
• Oversee office infrastructure, facilities, and maintenance to ensure a fully functional workspace at all times

Documentation & Compliance

• Own and maintain all company documentation — trade licenses, PR records, regulatory filings, and official agreements
• Maintain audit-ready records with proper version control and structured storage
• Proactively track renewal timelines to ensure zero lapses in compliance or document validity

Vendor & Contract Management

• Manage vendor relationships, procurement, and office supplies with proper cost controls
• Track all administrative and operational contracts — vendor agreements, office leases, and service contracts — ensuring timely renewals and approvals

HR & People Operations Support

• Drive onboarding processes, employee documentation, and attendance tracking
• Coordinate leadership schedules, meetings, and internal communication across teams

Reporting

• Send daily end-of-day reports and monthly summaries to leadership
• Prepare and circulate Minutes of Meetings (MoM) for weekly and monthly reviews

Must-Have

• 2–5 years of experience in administrative or operations roles
• Bachelor’s degree in Business Administration, Management, or a related field
• Proficiency in Microsoft Excel, Word, and Outlook
• Experience with Zoho, CRM systems, or Google Workspace
• Strong documentation, reporting, and time management skills
• High attention to detail and excellent follow-up discipline
• Solid understanding of confidentiality and secure data handling practices
• Nice to Have
• Diploma or certification in Administration / Office Management
• Experience in compliance-driven or structured environments (cybersecurity industry a plus)
• .
• Prior experience in office management or executive assistance is a plus
• UAE driving license (not mandatory)

What You'll Get

• A high-impact role with direct exposure to the CEO and leadership team
• Work at the heart of a fast-growing cybersecurity company
• Based at Dubai Silicon Oasis (DSO) — A vibrant booming place
• Stable full-time role — 9 hours/day, 5 days/week
• Be part of a company that’s securing the future for businesses across the region