Administrator – Founder’s Office | Lumora | Dubai

About This Role

Company Description

Lumora specializes in cybersecurity services tailored to the needs of SMBs and mid-market enterprises. Our solutions provide clarity by identifying security gaps and neutralizing threats, enabling businesses to focus on growth without fear. We offer cost-effective, easy-to-integrate solutions backed by extensive real-world expertise to safeguard against evolving threats 24/7. Lumora is committed to empowering businesses to grow, adapt, and thrive securely, with a focus on innovation and proactive threat management.

The Role

As Administrator at the Founder’s Office, you’ll be the operational backbone of the company — owning everything from documentation and compliance to vendor coordination and office management. You’ll work directly with the CEO and serve as the central coordination point across all departments. This isn’t just an admin role. It’s a front-row seat to how a cybersecurity company scales.

What You'll Do

Operations & Administration

•       Manage and streamline day-to-day administrative and operational activities across the organization

•       Serve as the central coordination hub for admin-related requests across all departments

•       Oversee office infrastructure, facilities, and maintenance to ensure a fully functional workspace at all times

Documentation & Compliance

•       Own and maintain all company documentation — trade licenses, PR records, regulatory filings, and official agreements

•       Maintain audit-ready records with proper version control and structured storage

•       Proactively track renewal timelines to ensure zero lapses in compliance or document validity

Vendor & Contract Management

•       Manage vendor relationships, procurement, and office supplies with proper cost controls

•       Track all administrative and operational contracts — vendor agreements, office leases, and service contracts — ensuring timely renewals and approvals

HR & People Operations Support

•       Drive onboarding processes, employee documentation, and attendance tracking

•       Coordinate leadership schedules, meetings, and internal communication across teams

Reporting

•       Send daily end-of-day reports and monthly summaries to leadership

•       Prepare and circulate Minutes of Meetings (MoM) for weekly and monthly reviews

What You'll Need

Must-Have

•       2–5 years of experience in administrative or operations roles

•       Bachelor’s degree in Business Administration, Management, or a related field

•       Proficiency in Microsoft Excel, Word, and Outlook

•       Experience with Zoho, CRM systems, or Google Workspace

•       Strong documentation, reporting, and time management skills

•       High attention to detail and excellent follow-up discipline

•       Solid understanding of confidentiality and secure data handling practices

Nice to Have

•       Diploma or certification in Administration / Office Management

•       Experience in compliance-driven or structured environments (cybersecurity industry a plus)

•.

Prior experience in office management or executive assistance is a plus

• 

UAE driving license (not mandatory)

What You'll Get

•       A high-impact role with direct exposure to the CEO and leadership team

•       Work at the heart of a fast-growing cybersecurity company

•       Based at Dubai Silicon Oasis (DSO) — A vibrant booming place

•       Stable full-time role — 9 hours/day, 5 days/week

•       Be part of a company that’s securing the future for businesses across the region