Administrator
Skills
About This Role
Position Overview
The Office Administrator will manage daily administrative operations and support the smooth functioning of a glass, aluminum, and metal fabrication company.
This role requires excellent organizational skills, strong communication abilities, and familiarity with project based workflows common in fabrication, installation, and contracting environments.
• Administrative & Office Management
o Manage daily office operations, filing systems, and documentation.
o Maintain office supplies, equipment, and vendor relationships.
o Handle incoming calls, emails, and customer inquiries professionally.
o Assist HR, Accounts, Sales, Production and Project team.
• Project & Job Coordination
o Prepare job files, quotations, work orders, and delivery notes.
o Coordinate with production, installation teams, and site supervisors.
o Track project timelines, material requirements, and delivery schedules.
o Arrange material sample, submittal and submission of documents.
• Finance & Documentation
o Assist with invoicing, purchase orders, LPOs, and basic bookkeeping.
o Maintain accurate records of expenses, receipts, and petty cash.
o Support the finance team with monthly reports and reconciliations.
• HR & Compliance Support
o Maintain employee attendance, leave records, and basic HR files.
o Assist with onboarding, visa documentation, and compliance paperwork.
o Coordinate with PRO for government-related processes (UAE-specific).
• Customer & Supplier Coordination
o Follow up with clients on quotations, payments, and project updates.
o Liaise with suppliers for material availability, pricing, and delivery.
o Prepare and update client contracts and service agreements.
Required Skills & Qualifications
- Proven experience as an Office Administrator, Coordinator, or similar role (preferably in glass, aluminum, metal, or construction industries).
- Strong knowledge of MS Office, especially Excel and Word.
- Familiarity with quotations, LPOs, invoices, and project documentation.
- Excellent communication skills in English; Arabic is a plus.
- Strong organizational and multitasking abilities.
- Ability to work independently and support multiple teams.
- Knowledge of UAE business practices and documentation is an advantage.
Preferred Experience
- Experience in glass & aluminum fabrication, metal works, or contracting.
- Understanding of technical drawings, BOQs, and site coordination.
- Basic accounting or ERP software knowledge.
Work Environment
- Office-based role with coordination across Account, HR, Production, Sales, and Project teams.
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