Administrator

Overview

Job Purpose

• Provides administrative support to the showroom and sales department to ensure smooth flow of operations and thus customer requirements are met in a timely manner.
• ****Job Responsibilities****
• Provide necessary support to Sales Manager in all the daily operational duties by coordinating with different departments and companies both internally and externally.
• Prepares and ensures update of vehicle stock and sales report following the required format on a daily, monthly, quarterly and yearly basis to serve as information to concerned managers and the principal.
• Perform the duty of Cashier in coordination with Finance Department
• Assists the Sales Executives in preparation of sales quotations to ensure that customer requirements are met in a timely manner.
• Prepares sales invoices, exit application for re-export of vehicles, to ensure customer requirements are met in a timely manner
• In the absence of Sales Executives, attends to walk-in customers and telephone inquiries to ensure that their requirements are addressed in a timely manner. Forwards the information to the Sales Executive for follow-up
• Based on the packing list, prepares list of newly-arrived vehicles indicating chassis and engine numbers to be submitted to Customs for preparation of Vehicle Custom Certificate (VCC) to ensure proper documentation
• Handles preparation of inter-office correspondence for the immediate manager. Distributes inter-office correspondence prepared or received from other department to concerned persons to ensure proper dissemination of information.
• Handles administrative functions (i.e. photocopying of office documents, incoming/outgoing fax) to provide support to the sales department.
• Monitors and controls the stationery requirements of the branches to ensure adequate supply.
• Coordinates with the local suppliers for vehicle needs as requested by Sales (i.e. radio cassette, wheel cover, floor mat) and submits monthly stock status to Sales Manager and Finance Manager.
• Preparing tenders documentations as and when required
• ****Job Requirements****

Qualifications

• Diploma / Bachelor Degree, preferably in Automotive industry

Experience

• 5 years of total experience in admin role

Knowledge & Skills

• Excellent negotiation skills and influencing skills
• Sound financial awareness and business acumen

• Relationship Management Skills

• Excellent presentation skills
• Written and verbal communication in English (other regionally spoken languages including Arabic would be an added advantage)
• Proficient in MS Word, Excel, PowerPoint
• At Al Rostamani Group, we seek talented people who work hard to achieve great things.
• We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.
• If this position represents an opportunity you wish to pursue, we invite you to apply.