Administrator

About The Neighbors Specialty Coffee

Job Summary

Administrative Support

• Maintain accurate records of daily sales, invoices, and operational documents.
• Organize and update electronic and paper filing systems.
• Prepare administrative reports and summaries for management as required.
• Coordinate internal communications between management and staff.

Operational Coordination

• Support staff scheduling and attendance tracking.
• Assist in maintaining inventory records and supplier documentation.
• Prepare purchase orders and track deliveries.
• Ensure required business and compliance documents are properly maintained.

Financial & Documentation Support

• Assist with invoice verification and expense tracking.
• Maintain basic bookkeeping records and coordinate with external accountants when required.
• Support payroll documentation and employee record maintenance.

Customer & Front Desk Support

• Answer phone calls and respond to email inquiries professionally.
• Assist with reservations, catering requests, and customer inquiries.
• Escalate customer concerns to management when necessary.

Requirements

• Minimum 1–3 years of experience in an administrative role.
• Experience in hospitality, café, or restaurant environments is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Basic knowledge of accounting and record-keeping procedures.
• Strong organizational and multitasking abilities.
• Good communication skills in English; Arabic is an advantage.
• Ability to handle confidential information with professionalism.
• Legal authorization to work in Qatar.

Preferred Qualifications

• Diploma or bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• Familiarity with POS systems and inventory management software.
• Experience supporting HR documentation and payroll processes.

Work Environment

• On-site position based in Doha, Qatar.
• Fast-paced specialty coffee environment.
• Collaborative and team-oriented workplace.
• Pay: QAR5,500.00 - QAR8,000.00 per month