Administrative Officer
Skills
About This Role
Job description
- The ideal candidate will have Responsibilities such as (not limited to):
- Utilize Smart Document Management Software for daily operations, maintenance, security, and quality control;
- Oversee and maintain all controlled firm documents, both paper-based and electronic;
- Review, edit, and format documents for official distribution, ensuring compliance with firm standards;
- Draft and prepare lawsuit procedural applications, legal documents, and request forms for signature;
- Format and finalize letters, notices, pleadings, and submissions for official use;
- Prepare and process case hearing substitution representation forms;
- Register applications, cases, and submissions in the Supreme Judicial Council Court System (“Mahakem”);
- Notify and update clients on hearing decisions and case status;
- Manage documents requiring translation and coordinate with translators;
- Dispatch letters and legal notices via courier, registered mail, and shipments;
- Prepare and register Power of Attorneys (POAs) through the SAK Portal and maintain accurate POA records;
- Implement a document identification, classification, and filing system (both physical and electronic);
- Conduct regular document audits to ensure accuracy and compliance with recorded evidence;
- Adhere to the firm’s document control procedures and specifications;
- Establish efficient document filing and organization systems to ensure easy retrieval and security;
- Log, track, and manage document access, ensuring availability to authorized personnel;
- Distribute and notify relevant parties of document updates;
- Scan, upload, and store documents systematically while ensuring proper registration in the firm’s system;
- Handle document reproduction tasks, including copying, scanning, and printing.
- Maintain and track court hearing and complaint records, including dates, decisions, and judgments;
- Prepare weekly, monthly, and annual reports for the Document Control Department;
- Represent the firm at legal and professional events as required;
- Execute additional tasks as assigned by management in alignment with the role’s scope;
Qualifications
- Work Experience.
- A Bachelor's degree.
- Applicant should have excellent communications and typing skills.
- Applicant should be fluent in Arabic & English, both reading and writing.
Requirements
- Personal statement letter
- CV
Industry
- Law Practice
- Legal Services
- Law Enforcement
Employment Type
- Full-time
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