Administrative Coordinator

The Production Training Coordinator will organize and maintain training records for operations team members in a manufacturing plant. The role focuses on tracking completed training, managing signed training documents, coordinating follow-up with supervisors and team members, and keeping training files accurate and up to date. This position is centered on organization, communication, and maintaining a clear system for training documentation rather than hands-on training. Responsibilities: - Organize and maintain training documents, signed-off files, and training records for operations team members. - Manage individual training folders in a shared drive and ensure each team member’s documentation is current. - Maintain a master training log in Excel showing what each person has completed, including dates and times. - Track where team members have been trained and what training remains outstanding. - Send training documents and reminders to supervisors and team members with deadlines for return or completion. - Communicate with supervisors and management about training status and follow-up items. - Build and maintain schedules related to training progress. - Use Outlook email to communicate as needed. - Support the expansion of the training tracking process across operations, covering approximately 150 to 200 people over time. Qualifications: - Strong organizational skills. - Good communication skills and ability to work well with others. - Comfortable using a computer and working in Excel. - Ability to organize a large volume of files and data. - Ability to maintain schedules and follow up on deadlines. - Administrative experience or a similar organizational background is acceptable. - Manufacturing or plant experience is not required for the role as described. - Experience with hands-on training is not required at the start. - Experience in a production, training, or administrative environment may be relevant. Schedule: - Monday through Friday. - Some flexibility is needed to come in early on certain days to meet with night shift team members in the morning. - Possible start times mentioned were 6:00–2:30, 6:30–3:00, 7:00–4:00, or 8:00–5:00.