Administrative Coordinator - DePaul Hall

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

In anticipation of opening in October 2026, we are searching for a full-time Administrative Coordinator to join our new DePaul Hall Enhanced Care team based in Bedford, Nova Scotia.

Provides support for the admission of Residents and Clients

Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material

Maintains and updates resident files, and documents, including resident lists

Coordinates resident transportation

Performs basic accounting functions, which may involve resident banking reconciliation and payments on resident accounts

Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies

Monitors fire and security alarm panels, and follows safety and security duties as per facility policy

Provides support and guidance to employees in assistance with payroll, scheduling and benefits information

Outlines work assignments and schedules.

Provides training & orientation.

Effectively manages departmental budget including office supplies.

Coordinates and maintains processes for financial disbursements and reconciliation of petty cash.

Completes bank deposits weekly.

Accurately enters all ancillary charges on resident accounts, along with ensuring all charges are accurate.

Accepts and writes receipts for cheques or cash payments from Residents, family or visitors according to facility policies.

Working as a member of the facility management team toward the organizational, facility and departmental goals and priorities.

Plans, organizes and participates in employee and resident events and initiatives.

Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail

Additional duties as assigned/required

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

Post-secondary education of an approved Office Admin or Professional Secretarial program

Excellent computer skills and experience in Microsoft Office Suite

Intermediate proficiency using other Microsoft programs.

Attention to detail and respectful behavior

Ability to provide a clear criminal record check upon hire

Knowledge of Yardi considered an asset.

Experience in working with seniors’ or health related industry considered an asset.

A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment.

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com .

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.