Administrative Assistant

Overview

Job Description

Key Responsibilities

• Manage end-to-end employment visa processing, including new visas, renewals, cancellations, and status changes.
• Liaise with PROs, government portals (MOHRE, GDRFA, ICP), and typing centers to ensure timely submission and approval of applications.
• Draft and issue offer letters, employment contracts, amendments, and related HR documentation in compliance with UAE regulations.
• Coordinate medical fitness tests, Emirates ID biometrics appointments, and visa stamping for employees.
• Maintain accurate employee records, both physical and digital, ensuring proper documentation and confidentiality.
• Monitor visa expiry dates and ensure proactive renewal tracking.
• Support onboarding and offboarding processes, including document collection and clearance procedures.
• Assist in ensuring company compliance with UAE Labour Law and internal HR policies.
• Handle correspondence with government authorities and respond to employee queries regarding visa and employment matters.
• Provide general administrative support, including scheduling, documentation filing, data entry, and preparation of reports.
• Perform additional ad hoc administrative and HR-related duties as required.

Profile And Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• 1–2 years of UAE experience in administrative or HR support roles.
• Practical experience in UAE visa processing and government portal usage.
• Familiarity with UAE Labour Law and employment regulations.
• Strong drafting skills for contracts and official correspondence.
• High attention to detail and strong organizational skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication skills in English.
• Ability to handle confidential information with professionalism and discretion.