Administrative assistant ( Leave Requests Officer)- Saudi National
Role Overview
We are looking for an organized and detail-oriented Administrative assistant to manage employee leave requests, leave balances, annual leave planning, travel tickets, and related HR reports while ensuring compliance with Saudi Labor Law and company policies.
Department: Human Resources / Personnel Affairs.
Employment Type: Full-Time.
Experience: 2-3 Years.
Key Skills for This Role
Full Job Posting
Position Overview
We are looking for an organized and detail-oriented Administrative assistant to manage employee leave requests, leave balances, annual leave planning, travel tickets, and related HR reports while ensuring compliance with Saudi Labor Law and company policies.
Department: Human Resources / Personnel Affairs.
Employment Type: Full-Time.
Experience: 2-3 Years.
Key Responsibilities
- Process and review annual, sick, emergency, maternity, bereavement, marriage, and unpaid leave requests.
- Verify leave balances, supporting documents, and employee eligibility.
- Process leave requests through the HR/ERP system and follow up on approvals.
- Maintain accurate and up-to-date employee leave balances.
- Ensure compliance with Saudi Labor Law and company leave policies.
- Monitor overdue leaves and employee return dates.
- Calculate leave settlements for resignation, contract expiry, and final settlements.
- Prepare monthly leave balance and employee leave reports.
- Coordinate annual leave planning with departments and projects.
- Prepare the consolidated annual leave plan and monitor scheduling conflicts.
- Verify employee eligibility for annual air tickets according to employment contracts.
- Coordinate with approved travel agencies for ticket booking, amendments, and cancellations.
Qualifications & Requirements
- Diploma or Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
- 2-3 years of experience in Personnel Affairs or HR.
- Good knowledge of Saudi Labor Law and employee leave regulations.
- Experience with HR/ERP systems such as SAP, Oracle, Menaitech, ZenHR, or similar.
- Advanced MS Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
- Experience dealing with travel agencies is preferred.
- Strong attention to detail, confidentiality, organization, and follow-up skills.
- Good communication and reporting skills.
Key Performance Indicators
100% accuracy of leave balances.
Leave requests processed within 24 hours.
Zero errors in leave settlements.
Timely annual leave planning and monthly ticket cost reporting.
Ticket cost forecast variance not exceeding 10%.
Additional Responsibilities
- Review and reconcile monthly ticket invoices with approved requests.
- Prepare monthly ticket cost forecasts and Budget vs. Actual reports.
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