Administrative Assistant
Role Overview
Provide high-level administrative and organizational support to the Managing Director and executive team to ensure smooth coordination, time efficiency, and effective communication across stakeholders.
Key Skills for This Role
Full Job Posting
About Basamh Group
Basamh Group aims to grow people and companies by empowering individuals and fostering collaborative relationships for sustainable success.
Backed by over 75 years of experience, it serves the MEA region through Basamh Trading Company in retail and Specialized Food Services in HORECA.
GoodyCo leads marketing and brand building, while Thokoman Foods anchors manufacturing capabilities.
Core values include true ownership, passion to grow, transparency, and family spirit.
Job Overview
Provide high-level administrative and organizational support to the Managing Director and executive team to ensure smooth coordination, time efficiency, and effective communication across stakeholders.
Key Responsibilities
- Manage the calendar, appointments, and scheduling of the Managing Director, including prioritization of meetings, travel, and events.
- Coordinate schedules for other executive leaders and ensure alignment for cross-functional meetings and engagements.
- Organize and prepare materials for internal and external meetings, including agendas, presentations, minutes, and follow-ups.
- Serve as the first point of contact for internal and external communications directed to the Managing Director; manage correspondence, emails, and calls with discretion and professionalism.
- Handle complex travel arrangements, including flight bookings, accommodations, visa processing, and detailed itineraries for the Managing Director and occasionally for other executives.
- Support event planning and logistics for executive meetings, board sessions, and leadership offsites.
- Coordinate with departments and executive assistants across the company to ensure smooth operations and communication flow.
- Perform general administrative tasks including document archiving, data entry, supplies coordination, and ad-hoc requests as needed.
- Take minutes of meetings such as Lead Team Meetings and Business Reviews and share them subsequently.
Minimum Requirements
- 1-3 years of relevant experience.
- Bachelor's degree in Business Administration or a relevant field is required.
Working Environment
- Offers dynamic and rewarding professional opportunities that inspire growth and innovation.
- Supports continuous development through hands-on learning, comprehensive online resources, interactive training, and personalized coaching.
- Cultivates an environment where every individual feels valued, supported, and empowered to thrive.
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