Administrative Assistant

Role overview

Property management responsibilities

• Follow up on outstanding service charges, maintain payment records, and coordinate tenancy renewals with tenants and agents.
• Send lease renewal and documentation reminders; monitor rental cheque collection and deposit.
• Follow up on maintenance requests and coordinate contractors until issues are resolved.
• Maintain tenancy, payment, maintenance, and property records; coordinate with building management and service providers.
• Assist with property reports and status trackers; organize documents and follow up on utility matters and correspondence.

Administration responsibilities

• Provide general office support and coordinate maintenance, repairs, and facility requirements.
• Organize files and records; prepare letters, emails, reports, and meeting minutes.
• Coordinate office supplies, inventory, vendors, couriers, document collection, and office logistics.
• Handle calls, emails, and correspondence; schedule meetings and appointments; perform data entry and maintain company records.
• Support HR and Finance teams with administrative tasks and perform other assigned property or administration duties.

Skills and requirements

• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Word, Excel, and Outlook.
• Strong organization and time management, attention to detail, and accurate recordkeeping.
• Ability to multitask in a fast-paced environment; professional attitude and willingness to learn.

Pay

• Listed pay is AED 1,500–2,500 per month.