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Administrative Assistant I - Dermatology
Mount Sinai Health System
USA
Full-time
Junior · 2–3 years experience
Onsite
Discovered Yesterday
Full Job Posting
Qualifications
- Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
- 2-3 years administrative or medical office experience required
Responsibilities
- Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
- Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
- Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
- May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
- May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
- Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
- Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
- Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
- Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
- May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
- May maintain employee and/or patient files.
- May assist in processing payroll and/or maintaining the PTO system for the department.
- May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
- Performs other related duties.
Preferred Qualifications
- Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
About Mount Sinai Health System
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