Administrative Assistant
About This Role
We are looking for a proactive and detail-oriented Admin & Business Support Executive to support daily office operations, business development activities, and project coordination. The ideal candidate will play a key role in ensuring smooth communication between clients, suppliers, and internal teams in a fast-paced interior fit-out environment.
Key Responsibilities
Administrative Support
- Manage day-to-day office operations, documentation, and filing systems
- Prepare quotations, LPOs, invoices, contracts, and reports
- Handle calls, emails, and general administrative tasks
- Maintain office supplies and coordinate with vendors
Business & Sales Support
- Assist in preparing proposals, presentations, and tender submissions
- Coordinate with clients for meetings, follow-ups, and documentation
- Maintain CRM/database of leads, clients, and project details
- Track sales pipeline and generate reports
Project Coordination
- Coordinate with design, procurement, and site teams
- Track project documentation (drawings, approvals, submittals)
- Support in project reporting and progress tracking
Client & Vendor Coordination
- Act as a liaison between internal teams, clients, and suppliers
- Follow up on quotations, approvals, and payments
- Ensure proper documentation and compliance
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Commerce, or related field
- 2–4 years of relevant experience (preferably in interior fit-out or construction industry)
- Strong communication and organizational skills
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Ability to multitask and meet deadlines
Visa Requirement (Mandatory)
- Candidate must be on a valid UAE dependent visa (spouse or family visa)
Pay: AED3,000.00 - AED4,000.00 per month
Work Location: In person
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