Administrative Assistant

Overview

• *We are looking for a reliable and well-organized Administrative Assistant to support our maintenance operations.
• The ideal candidate will be proficient in Microsoft Office applications and have excellent communication skills.
• This role involves preparing quotations, coordinating with clients and technicians, and handling general office administration to ensure smooth day-to-day operations.*
• *Key Responsibilities:*
• *Prepare and send quotations to clients based on service requests and project requirements.*
• *Follow up with clients regarding quotations, approvals, payments, and service feedback.*
• *Coordinate schedules between maintenance teams and clients to ensure timely service delivery.*
• *Maintain accurate records of work orders, quotations, invoices, and client communications.*
• *Handle phone calls, emails, and inquiries in a professional manner.*
• *Prepare reports and track ongoing maintenance jobs.*
• *Update and maintain client and supplier databases.*
• *Monitor office supplies and assist with procurement when needed.*
• *Support management and the operations team in day-to-day administrative tasks.*
• *Ensure proper documentation and filing of all office and project records.*
• *Qualifications and Skills:*
• *Diploma or Bachelor’s degree in Business Administration or a related field (preferred).*
• *Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).*
• *Previous experience in an administrative or coordination role, preferably in a maintenance, construction, or facilities management company.*
• *Excellent communication and customer service skills.*
• *Strong organizational skills and attention to detail.*
• *Ability to multitask and work under minimal supervision.*
• *Team player with a proactive and positive attitude.*

Job Type: Full-time