Administrative Assistant
Role Overview
Happy Pet Gulf Trading seeks an organized and proactive Admin Assistant to support its order-to-cash cycle and office operations.
The role supports the sales, warehouse, logistics, and accounts teams.
Key Skills for This Role
Full Job Posting
Role overview
Happy Pet Gulf Trading seeks an organized and proactive Admin Assistant to support its order-to-cash cycle and office operations.
The role supports the sales, warehouse, logistics, and accounts teams.
Key responsibilities
- Prepare and issue sales invoices accurately and on time; process customer and internal orders and check details.
- Coordinate stock availability and dispatch with sales and the warehouse; arrange shipments with logistics and support timely deliveries.
- Follow up with customers on outstanding payments in coordination with accounts.
- Organize purchase orders, invoices, delivery receipts, and other records.
- Track attendance, leave, absences, and late arrivals.
- Manage day-to-day office administration, including pantry and office supply restocking.
- Coordinate employee vehicle servicing and repairs with car rental partners.
- Provide administrative support to management and other teams as needed.
Required skills and qualifications
- Strong organizational and time-management skills.
- Attention to detail and proficiency in managing documentation.
- Excellent communication and collaboration abilities.
- Experience with customer service and administrative support.
- Proactive approach to maintaining office cleanliness and supplies.
Workplace and employment
- The job is full-time and in person.
- The role is based in Dubai; the posting asks candidates to be able to commute or relocate before starting.
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