Administration Manager/Supervisor

Overview

Office Administration & Management

• Oversee daily office operations and administrative functions.
• Develop and implement administrative policies, procedures, and systems.
• Manage office supplies, equipment, maintenance contracts, and vendor relationships.
• Coordinate meetings, business correspondence, and document management.
• Maintain company records, files, and confidential documents.

Government Tender Registration & Management

• Register and maintain company profiles on government procurement and tendering portals.
• Monitor tender opportunities and ensure timely submission of required documents.
• Coordinate with management regarding tender requirements, renewals, and updates.
• Prepare and maintain all documentation required for tender participation and compliance.

Pro & Government Liaison Responsibilities

• Act as the company's PRO and primary liaison with government authorities and regulatory bodies.
• Follow up on pending transactions, approvals, permits, licenses, and government applications.
• Coordinate visa processing, labour and immigration-related documentation when required.
• Ensure timely renewal of trade licenses, company registrations, permits, and other statutory documents.
• Maintain good relationships with government entities and ensure compliance with UAE regulations.

General Administrative Support

• Prepare reports, correspondence, and presentations for management.
• Coordinate travel arrangements and business logistics when required.
• Assist management in special projects and operational initiatives.
• Ensure smooth communication between internal departments and external stakeholders.