Admin & Operations Coordinator

Salary

Fritz&Mulle

Admin & Operations Coordinato

Key Responsibilities

• Manage end-to-end HR administration processes, includ
• ing visa management (new visas, renewals, cancellations), contracts, and employee documenta
• tion
• Coordin
• ate medical insurance and employee benefits administra
• tion
• Support payroll inputs, including attendance, leave records, and employee data accuracy
• Oversee the daily management
• of Zoho CRM, Zoho Books, and Zoho Proj
• ects, ensuring data integrity, workflow discipline, and correct internal usage
• Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
• Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
• Act as the main internal point of contact
• for Zoho-related processes, troubleshooting, and process improvem
• ents
• Manage office operations, including supplies, vendors, maintenance, and cost control
• Ensur
• e a well-structured, efficient, and fully functional office environ
• ment
• Coordin
• ate complex travel arrangements for Direc
• tors, including flights, hotels, transportation, and itinerary management
• Manage and maint
• ain Director-level agendas, meetings, calendar alignment, and stakeholder coordina
• tion
• Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points
• Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity.

Requirements

• Bachelor’s Degree in Business Administration or a relatedfield
• 1–3 years of experienc
• e in administration, operations, executive support, or office coordination roles
• **Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negoti**
• able)
• Proven experienc
• e in visa processing and HR documentation manag
• ement
• Previous experience mana
• ging Director-level calendars, agendas, travel, and executive su
• pport
• Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
• Highly proactive, energetic, and comfortable working in a dynamic environment
• Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
• Excellent organizational skills and strong attention to detail
• Ability to manage confidential information with discretion and professionalism
• Advanced proficienc
• y in MS Office (Excel, Word, PowerPoint)
• What’s in it for you
• Opportunity to j
• oin a dynamic and fast-growing international c
• ompany
• Direct exposu
• re to senior leadership and cross-functional business oper
• ations
• Career development path w
• ithin Administration, HR, Operations, and Executive S
• upport
• Fast-paced, collaborative, and high-ownership work environment
• Competitive compensation pachage.