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Admin II - Finance / Reception

Sioux Lookout First Nations Health Authority
CAN
Full-time
Entry
Onsite
CAD 51319-68932 yearly / year
Discovered 2 weeks ago
UKGSage

Full Job Posting

Roles and Responsibilities

  • Provide reception support for SLFNHA, including answering phones, greeting visitors, and directing general inquiries.
  • Receive, sort, and distribute organizational mail and deliveries.
  • Perform basic office administration, filing, scanning, data entry, and record keeping.
  • Support payroll functions as needed, including checking employee timecards in UKG and maintaining payroll documentation. Support employee travel as needed, including travel bookings, travel claims, and mileage claims.
  • Support accounts payable and accounts receivable functions as needed, including processing invoices, payments, and financial records.
  • Use Sage accounting software to support day-to-day financial administration tasks as needed.
  • Assist Finance staff with reviewing information and ensuring required documents and approvals are received.
  • Use SLFNHA finance, payroll, and administrative systems.
  • Provide general support to the Finance Department as required, particularly during slower reception periods or when other departments require additional assistance.
  • Participate in ongoing training and professional development as required.
  • Maintain confidentiality when working with employee and financial information.
  • Perform other duties as assigned.
  • Working Conditions
  • The position is primarily office-based and includes regular reception responsibilities.
  • The position requires frequent interaction with employees, visitors, vendors, and members of the public in person, by telephone, and electronically.
  • The position requires regular use of computers, telephone systems, payroll and financial software, and standard office equipment.
  • The position involves access to confidential employee, payroll, financial, and organizational information and requires a high level of discretion.
  • Work priorities may change based on payroll deadlines, travel requirements, financial processing deadlines, and operational needs.
  • Additional hours may occasionally be required to meet payroll, month-end, year-end, or other Finance Department deadlines.
  • Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible.
  • Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application.
  • We offer competitive and comprehensive employment benefits to Full-Time employees:
  • Pension plan • Fitness reimbursement program • Comprehensive insurance coverage • Professional development opportunities • Relocation assistance

Requirements

  • Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment).
  • Post-secondary education in office administration, business, accounting, or a related field is preferred, or other education and experience deemed acceptable by SLFNHA.
  • Previous experience in office administration, reception, finance, accounting, or payroll is an asset.
  • Basic computer skills and comfort using email and common computer programs; experience with payroll and/or accounting software (e.g., UKG, Sage) is an asset.
  • Basic math skills and strong attention to detail.
  • Good communication and interpersonal skills.
  • Ability to provide friendly and respectful service to employees, visitors, and the public.
  • Ability to follow instructions, ask questions, and work as part of a team.
  • Ability to organize and prioritize assigned work and complete tasks on time.
  • Ability to maintain confidentiality when working with employee and financial information.
  • Ability to communicate in one of the First Nations dialects within the Sioux Lookout area is an asset.
  • Ability to perform the requirements of the role on a regular basis.

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