Admin I - Health Records
Role Overview
The Admin I - Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.
Key Skills for This Role
Full Job Posting
Location
- Sioux Lookout, Ontario
- Rate of Pay: Annual $51,319 – $68,932 / Hourly $28.197 - $37.874
- Hours of Work: 35 hours per week
Application Deadline
- September 29, 2026 @ 8:30a.m. CST
Position Summary
The Admin I - Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.
Accountability
The Admin I - Health Records is directly accountable to the Supervisor - Health Records.
Qualifications
- Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
- Medical Records Assistant Certificate/Diploma or a combination of education/experience as deemed acceptable by SLFNHA
- 1 year work experience in a medical office/setting
- Working knowledge of computer word processing programs, Microsoft Word, Excel, etc.
- Medical terminology is an asset
- Recognition/Knowledge of health record documents
- Excellent written and oral communication skills
- Ability to work under minimal supervision and as part of a team
- Professional integrity and the ability to maintain confidentiality is essential
- Good working knowledge and experience in time management and excellent organizational skills
- Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
- Ability to perform the requirements of the role on a regular basis
Roles & Responsibilities
- Copy, scan, label and distribute all health records data.
- Keep community physician MRP status current.
- Assist with release of information, death certificates, etc.
- Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR).
- Check all mismatched results in EMR and forward to appropriate physicians.
- Verify, correct and maintain all patient demographics in EMR and add new patient charts as required.
- Monitor and correct labs/documents/results filed in error in EMR
- Reply to any messages regarding problems with incoming results/reports or direct accordingly.
- Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart.
- Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures.
- Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator.
- Photocopying of records/documents for billing purposes.
- Special projects as assigned.
- Assist with other health record duties when necessary
Working Conditions
Prolonged sitting
Frequent use of computer, keyboard and mouse
Prolonged viewing of computer screens
Must be willing to relocate to Sioux Lookout
Must be willing and able to work flexible hours.
Preapproved overtime as required
About Sioux Lookout First Nations Health Authority
First Nations-led nonprofit health authority providing community health services to 33 First Nations in northern Ontario.
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