Admin Executive

Job Summary

Key Responsibilities

• Manage and coordinate for property, building maintenance related work as per MD’s
• guidelines
• Manage daily administrative tasks including scheduling, correspondence, and document handling.
• Coordinate meeting logistics, prepare agendas, and take minutes as required.
• Maintain filing systems, records, and office supplies inventory.
• Liaise with vendors and facilities to ensure a well-functioning workplace.
• Assist in preparing reports, presentations, and internal communications.
• Ensure compliance with company policies and procedures; uphold data privacy standards.
• Provide general support to department heads and project teams as needed.
• Handle tenancy contracts, renewals, and documentation
• Process and manage
• Ejari registration and renewals
• Coordinate with landlords, tenants, and real estate agents
• Manage property-related documentation and records
• Handle maintenance requests and coordinate with vendors/service providers
• Track lease expiries and ensure timely renewals
• Assist in utility-related processes (DEWA, etc.)
• Maintain proper filing and reporting of all property-related activities

Required Qualifications

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Proficiency with office software (MS Office, Google Workspace) and familiarity with project management tools.
• Strong communication and interpersonal skills with a professional demeanor.
• Demonstrated ability to manage multiple tasks with competing deadlines.
• Proactive problem-solver with a customer-service mindset.

Skills And Competencies

• Administrative efficiency and organizational planning
• Time management and prioritization
• Attention to detail and accuracy
• Conflict resolution and stakeholder management
• Data privacy and compliance awareness
• Effective written and verbal communication

Education And Certifications

• High school diploma required; bachelor’s degree preferred.
• Relevant certifications (e.g., Office Administration, Administrative Professional) are a plus.