Admin Coordinator - Procurement - UAEN

Overview

Job Purpose

• To provide administrative and coordination support to the Procurement Department, ensuring smooth day-to-day operations, timely processing of procurement documentation, and effective coordination with vendors, suppliers, and internal departments
• ****Job Responsibilities****
• Assist the Procurement team with daily administrative tasks.
• Prepare and process purchase requisitions, purchase orders, and related procurement documents.
• Follow up with suppliers on quotations, deliveries, and order status.
• Coordinate with vendors regarding documentation, invoices, and payment-related matters.
• Maintain and update supplier records, contracts, and procurement databases.
• Support the collection and comparison of supplier quotations.
• Prepare simple reports on purchase orders, deliveries, and procurement activities.
• Coordinate the receipt and filing of procurement documents, contracts, and correspondence.
• Liaise with internal departments to ensure timely processing of procurement requests.
• Track delivery schedules and follow up on pending orders.
• Assist in vendor registration and documentation processes.
• Support invoice submission and coordination with the Finance Department for payment processing.
• Maintain accurate filing and record-keeping of all procurement-related documents.
• Perform other administrative duties as assigned by the Procurement team.
• ****Job Requirements****

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Supply Chain, Procurement, or a related field.

Experience

• 1–2 years of experience in administration, procurement support, or coordination.
• Fresh graduates with strong organizational and communication skills may also be considered

Knowledge & Skills

• Good communication and interpersonal skills.
• Strong organizational and coordination skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to interact professionally with customers.
• Attention to detail and ability to maintain accurate records.
• At Al Rostamani Group, we seek talented people who work hard to achieve great things.
• We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.
• If this position represents an opportunity you wish to pursue, we invite you to apply.