Admin Assistant / Receptionist

Greet and welcome visitors, clients, and vendors in a professional, friendly manner

Answer, screen, and direct incoming phone calls; manage general email inbox

Manage front desk operations: sign-in, badges, deliveries, and mail distribution

Schedule and coordinate meetings, appointments, and conference rooms

Maintain office supplies inventory and place orders as needed

Support calendar management and travel arrangements for executives/teams

Prepare correspondence, reports, presentations, and other documents

Data entry and maintenance of filing systems (physical and digital)

Coordinate with building management/vendors for office maintenance

Support other departments with ad-hoc administrative tasks

Assist with onboarding/off boarding logistics for new hires (desk setup, badges, welcome kits, paperwork)

Maintain and update employee records and HR databases

Help coordinate interview scheduling and candidate communication

Support attendance/leave tracking and timesheet follow-ups

Assist in organizing employee engagement activities, training, and events

Help ensure compliance with company policies and basic documentation upkeep

Ensure the reception area, meeting rooms, and common areas are clean, tidy, and presentable always

Coordinate with housekeeping/janitorial staff and follow up on cleanliness standards

Monitor pantry/kitchen area supplies and cleanliness

Report maintenance or hygiene issues promptly and ensure timely resolution