Admin Assistant

Role overview

Office administration and coordination

• Manage appointments, meetings, schedules, correspondence, attendance records, and office activities.
• Arrange meetings, events, and conferences, coordinating facilities, catering, invitations, and logistics.
• Monitor petty cash, maintain stationery supplies, prepare correspondence and reports, and maintain databases and records.
• Arrange travel plans, itineraries, transportation, and hotel accommodation.

Tenders, records, and office support

• Coordinate tender preparation and submission, collect supporting documents from departments, and track opportunities, submissions, deadlines, and correspondence.
• Coordinate corporate document filing with government agencies and maintain confidential corporate files.
• Follow up on maintenance contracts and visits, vehicle registration renewals, and project gate passes and access permits.
• Maintain personnel files, insurance records, job-application records, uniform inventory, appointment letters, employee contact information, and a media archive.
• Process administrative purchase requests and provide general support to the Consultancy Department and other divisions as assigned.

Qualifications and experience

• Bachelor’s degree or diploma in Business Administration, Office Administration, Management, or a related field.
• Previous experience as an Administrative Assistant, Secretary, Office Administrator, or in a similar role.
• Experience in engineering, construction, consultancy, or professional services is an advantage.
• Tender preparation, tender submission, document coordination, or project administration experience is preferred; gate-pass familiarity is an advantage.

Required skills

• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent written and verbal English communication, organization, time management, attention to detail, and documentation accuracy.
• Ability to handle confidential information professionally, coordinate and follow up, solve problems, work independently, and manage multiple deadlines.

Pay

• Pay is QAR 3,000 per month.

Work location

• Work location is in person.