admin and procurement executive

About This Role

Administrative & Procurement Executive

Location: Abu Dhabi, UAE

Job Type: Full-time

Job Summary

We are seeking a reliable and organized Administrative & Procurement Executive to support daily office operations, purchasing activities, documentation, and coordination with suppliers, staff, and clients. The ideal candidate should be proactive, detail-oriented, and able to handle multiple responsibilities efficiently.

Key Responsibilities

Procurement & Purchasing

• Prepare and issue LPOs (Local Purchase Orders).
• Compare supplier quotations and market prices with previous purchase records.
• Coordinate with suppliers for pricing, delivery, and required documents.
• Maintain purchasing records and supplier database.

Administration

• Prepare letters, correspondence, and official documents.
• Assist with company portal registrations and renewals.
• Follow up on guarantee letters, renewals, and related documentation.
• Maintain filing systems and company records.

Accounts & Reporting

• Prepare reports related to tax invoices and supporting documents.
• Coordinate with accounts department for documentation and approvals.

HR Support

• Assist with recruitment activities, CV screening, interviewing , and candidate coordination.
• Support employee documentation and general HR administration.

Requirements

• Bachelor’s degree or diploma in a related field.
• Minimum 3–7 years of UAE experience in admin / procurement / office coordination roles.
• Good knowledge of LPO process, supplier coordination, and documentation.
• Familiar with MS Excel, Word, and email correspondence.
• Strong communication and multitasking skills.
• Ability to work under pressure and meet deadlines.

Preferred

• Experience in contracting / construction company.
• Familiarity with UAE company portals and renewals.
• familiarity with ISO renewal

Job Type: Permanent

Work Location: In person