Admin and Accountant

About This Role

Job Summary

Responsible for managing the day-to-day administrative operations of the office while maintaining accurate financial records, processing transactions, and supporting the finance function. A dual-role position suited to a detail-oriented professional comfortable working across both disciplines.

Key Responsibilities

Administration

• Manage front office operations including correspondence, filing, document control, and courier management
• Maintain and organise company records, contracts, licences, and legal documents
• Coordinate office supplies, maintenance, and vendor relationships
• Support HR functions including employee onboarding, leave tracking, and attendance records
• Assist in visa processing, trade licence renewals, and government-related documentation in the UAE
• Schedule meetings, manage calendars, and prepare meeting minutes
• Liaise with PRO, insurance providers, and government authorities as required

Accounting

• Process accounts payable and receivable, including supplier invoices and client billing
• Maintain petty cash and reconcile cash transactions
• Prepare monthly bank reconciliations and assist with month-end closing
• Record journal entries and maintain accurate general ledger entries
• Assist in preparation of financial statements, expense reports, and budgets
• Track project-related expenses and report against budgets
• Liaise with external auditors and support annual audit preparation
• Ensure VAT compliance and assist with VAT filing in line with UAE FTA requirements

Qualifications & Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 3–5 years of experience in a combined admin and accounts role, preferably in the UAE construction or contracting sector
• Proficiency in accounting software — Tally, QuickBooks, or Zoho Books preferred
• Strong MS Office skills, particularly Excel
• Solid understanding of UAE VAT regulations
• Excellent organisational and multitasking ability
• Discreet, reliable, and able to handle confidential information
• Good written and verbal communication skills in English; Arabic is an advantage

Employment Details

• Location: Dubai, UAE
• Type: Full-Time
• Reporting to: General Manager

Job Type: Permanent

Pay: AED4,000.00 - AED6,000.00 per month

Work Location: In person