Admin and Contracts Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
To provide administrative and coordination support to the IT Department, managing day-to-day operational requirements and acting as a key point of contact between internal teams, management, suppliers, and external stakeholders.
Key Skills for This Role
Full Job Posting
Job Summary
To provide administrative and coordination support to the IT Department, managing day-to-day operational requirements and acting as a key point of contact between internal teams, management, suppliers, and external stakeholders.
Ensure effective communication, scheduling, documentation, and timely follow-up on departmental activities.
Support smooth coordination between leadership, internal departments, service providers, and vendors to ensure efficient workflow and delivery of IT-related requirements.
Duratio
n: 6 months and extendable if the work is satisfactor
y
ESContracts and Administration Suppo
- rtManage and maintain IT-related contracts, ensuring compliance with agreed terms and supporting effective coordination with internal and external service provider
- s.Coordinate with resource management vendors to source suitable candidates based on approved business requirement
- s.Manage NDAs, contractor documentation, and other administrative records as require
- d.Support vendor performance evaluations and documentation prior to contract renewal
s.Executive & Department Suppo
- rtProvide administrative support to department leadership, including calendar management, meeting coordination, travel arrangements, and logistic
- s.Coordinate leadership meetings, forums, workshops, and departmental review
s.Operational & Administrative Suppo
- rtSupport departmental budgeting activities, invoice processing, purchase orders, and expense trackin
- g.Coordinate employee and contractor onboarding/offboarding activities within the departmen
- t.Assist with audits, compliance reviews, reporting requirements, and information request
- s.
IESOffice Productivity Too
ls:Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration tools such as SharePoint and Tea
ms.Documentation & Reporti
ng:Strong ability in preparing official correspondence, maintaining departmental records, preparing reports, and supporting dashboards and data analys
is.Process & System Manageme
nt:Understanding of administrative processes, HR coordination, procurement workflows, and departmental syste
ms.Budget & Vendor Coordinati
on:Knowledge of purchase requisitions (PR), purchase orders (PO), invoice processing, expense tracking, and vendor management process
es.
ILLSEducat
- ion:Bachelor’s Degree or Diploma in Business Administration or related fi
- eld.Experie
- nce:Minimum 5 years of experience in administration, executive coordination, or support roles within a corporate/IT environm
- ent.Ski
- lls:Strong organizational and coordination ski
- lls.Excellent communication and stakeholder management abilit
- ies.Proficient in MS Office and collaboration tools (Teams, SharePoint, reporting too
- ls).Attention to detail, confidentiality, and ability to manage multiple priorit
- ies.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at We One
Social Media Manager
Dubai, UAE
JOB PURPOSE The Social Media Manager is responsible for managing and enhancing the organisation’s social media presence by creating engaging content, managing online communities, and supporting digital communication obje
Customer Service Executive
Dubai, UAE
JOB SUMMARY Support the day-to-day coordination and execution of freight forwarding operations across Air Freight and Sea Freight (as applicable), ensuring timely shipment processing, accurate system updates, excellent c
Production Trainer
Dubai, UAE
Job Summary: We are looking for an experienced PCBA Production Trainer to develop and deliver technical training programs for SMT and THT manufacturing operations. The role is responsible for building workforce capabilit
Financial Auditor
Dubai, UAE
One of our clients - a well-established leading organization is looking to hire for a Finance Support professional. Below is the job description: The appointed personnel shall provide independent financial review and adv
Information Technology Support Specialist
Dubai, UAE
One of our clients - a well-established leading organization is looking to hire for an IT Support professional. Below is the job description: The appointed IT personnel shall provide technical and operational support for
Administrator
Dubai, UAE
Key Responsibilities Collaborate in the review and monitoring of departmental KPIs and prepare quarterly performance reports for the Section Head. Update and maintain departmental procedures and documentation in line w
Billing & Reconciliation clerk
Dubai, UAE
Job Requirement Perform daily, weekly, and monthly reconciliations of customer, supplier and operational accounts .Ensuring accurate and timely data updates and cost estimatio nMatch invoices, receipts, payments, and
Project Manager
Dubai, UAE
One of our clients is looking to hire a Project Manager for their team. Below is the job description: Job Accountabilities: 1. Project Handling Act as representative during the implementation of the security ELV Project
Social Media Manager
Dubai, UAE
Customer Service Executive
Dubai, UAE
Production Trainer
Dubai, UAE
Financial Auditor
Dubai, UAE
Information Technology Support Specialist
Dubai, UAE
Administrator
Dubai, UAE
Billing & Reconciliation clerk
Dubai, UAE
Project Manager
Dubai, UAE