Accounts Payable

Job Description

Key Responsibilities

• Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system.
• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable.
• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements.
• Maintain a structured, compliant filing system for all invoices, PO documentation, and receipts in both physical and digital formats.
• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes.
• Handle supplier inquiries with professionalism, providing timely resolutions and reinforcing Faena as a trusted, high quality hospitality partner.
• Liaise with vendors to document follow ups, explanations, and outcomes, ensuring clear audit trails and transparency.
• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit ready.
• Prepare regular AP reports including aging summaries and variance analysis to support finance leadership and strategic planning.
• Support internal and external audits by providing required documentation, clarity, and accurate records.
• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards.
• Execute responsibilities within established SOPs, financial protocols, and Faena brand standards, ensuring consistency and operational excellence.
• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations.
• Ensure invoices and POs are properly validated, coded, and approved by relevant HODs before processing.
• Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation.
• Uphold all Health, Safety, and Environment (HSE) standards, fostering a culture of responsibility and refinement in every financial interaction.
• Perform additional duties or tasks as requested by leadership with discretion, professionalism, and commitment to excellence.

Qualifications

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high volume environments.
• Strong understanding of end to end AP cycles, vendor reconciliation, and international payment procedures.
• Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities.
• Exceptional attention to detail, analytical thinking, and time management skills.
• Ability to thrive in a pre opening environment adaptable, solutions driven, and calm under pressure.
• Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships.
• Fluency in English; Arabic proficiency is an advantage.