People & Culture Executive

Prepare and post job vacancies across internal and external platforms, ensuring accuracy and alignment with brand standards.

Communicate with candidates regarding application status, interview scheduling, and required documentation in a timely and professional manner.

Coordinate interview logistics between candidates and hiring managers.

Ensure all necessary materials and meeting arrangements are in place.

Maintain and update candidate records, recruitment trackers, and documentation related to recruitment and onboarding processes.

Assist with onboarding processes for new hires, including documentation collection, orientation scheduling, and coordination with other departments.

Maintain and update applicant and employee information in HR systems and ensure data accuracy at all times.

Prepare regular recruitment reports and assist in tracking recruitment metrics such as time-to-fill and candidate sources.

Ensure recruitment and onboarding activities comply with company policies and local labor laws.

Maintain confidentiality and data protection standards.

Support People & Culture initiatives to enhance employer branding, including participation in job fairs, career events, and internal campaigns.

Work closely with the People & Culture team and department managers to understand hiring needs and support talent acquisition initiatives.

Maintain accurate and up-to-date employee records in both physical and digital formats.

Prepare HR documentation including contracts, letters, and reports.

Accurately input and update employee information in HR systems.

Generate reports and ensure data integrity at all times.

Coordinate the onboarding process for new employees, including documentation, orientation scheduling, and system access setup.

Assist in organizing employee engagement events, wellness initiatives, and recognition programs to foster a positive work environment.

Monitor and maintain records of employee leave, attendance, and overtime.

Assist with monthly payroll inputs and verifications.

Ensure adherence to internal policies and support in communicating updates to employees.

Assist in maintaining compliance with local labor laws and regulations.

Serve as a point of contact for employee queries and requests, providing guidance and support in a professional and timely manner.

Support in arranging training sessions, including scheduling, materials preparation, and attendance tracking.

Manage the filing system for all People & Culture documents and ensure confidentiality and security of sensitive information.