ACCOUNTS PAYABLE ASSOCIATE
About This Role
Key Responsibilities
Invoice Processing & Purchase Ledger
- Process supplier invoices and expense claims across all Group entities in AccountsIQ.
- Ensure accurate GL coding, entity allocation, and profit centre tagging.
- Maintain an up-to-date and accurate purchase ledger.
- Perform regular supplier statement reconciliations and resolve discrepancies.
Payments & Cash Management
- Prepare and execute weekly payment runs across multiple currencies.
- Ensure all payments are properly authorised and supported by documentation.
- Liaise with banking platforms and internal stakeholders for payment execution.
- Monitor upcoming payments and flag large or unusual transactions.
Cashflow & Funding Support
- Support the weekly cashflow forecast by providing accurate AP data.
Month-End Close
- Assist with AP month-end close activities.
- Ensure transactions are recorded in the correct accounting period.
- Support reconciliation of AP balances to the general ledger.
Supplier Management
- Manage supplier onboarding and maintenance, including bank details and terms.
- Respond to supplier queries and resolve issues promptly.
- Maintain proper documentation for all transactions.
General Bookkeeping
- Maintain accurate and up-to-date accounting records across the Group s entities.
- Post journal entries, accruals, prepayments, and other routine adjustments as required.
- Assist with bank reconciliations and support the accuracy of cash and ledger balances.
- Support the maintenance of general ledger accounts and resolve reconciling items promptly.
- Assist with maintaining fixed asset registers and supporting schedules.
Controls, Audit & Process Improvement
- Maintain organised records to support audit readiness.
- Ensure compliance with Group policies and controls.
- Identify inefficiencies and suggest process improvements.
- Support ad hoc finance tasks.
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