Senior Accounts Payable Administrator

Company Overview

Overview

Responsibilities

• Reach out to stakeholders to obtain invoice coding and the name of a project manager who has approval authority for invoice.
• Independently manage end-to-end processing of vendor invoices, employee expense reports, and payment transactions, ensuring accuracy and completeness in accounting systems.
• Review, validate, and approve invoice data by matching purchase orders, contracts, and receipts; proactively identify, investigate, and resolve discrepancies.
• Monitor payment schedules and coordinate with vendors and internal stakeholders to ensure timely payments and maintain positive business relationships.
• Perform high-volume and complex data entry with minimal supervision while meeting strict deadlines and accuracy benchmarks.
• Maintain and enhance financial databases, spreadsheets, and accounting systems using advanced Excel functions and accounting software tools.
• Conduct regular audits of existing data to identify errors, gaps, or compliance risks and implement corrective actions.
• Classify and standardize data across systems to improve reporting accuracy, traceability, and ease of access.
• Prepare detailed operational and financial reports, summaries, and reconciliations to support management decision-making.
• Ensure adherence to internal controls, accounting standards, and data security policies to protect confidential and sensitive information.
• Act as a point of contact for data-related queries; collaborate with cross-functional teams to clarify requirements, validate information, and resolve issues.
• Support process improvements by identifying inefficiencies, recommending automation or workflow enhancements, and assisting in system updates or testing.
• Perform additional finance, reporting, or system-related duties as assigned by the supervisor or management.
• Maintain confidentiality of organizational information.
• Maintain clear, concise, and professional language when speaking with individuals and groups.
• Qualifications:
• Bachelor's or equivalent required.
• 0 to 10 years (0-10) years of work experience, experience in accounts payable is preferred.
• Working knowledge of general accounting procedures.
• Proficiency in relevant accounting software (i.e., JDE, TAP) and MS Office (i.e., Excel, Word, PowerPoint, etc.).

Skills And Behaviors

• Excellent data entry and data management skills.
• Strong attention to detail and accuracy.
• Must be able to prioritize, have a sense of urgency, and have the ability to meet deadlines.
• Good judgment, professional integrity, and the ability to maintain confidentiality.
• Strong listening, verbal, and written English language communication skills.
• Must be able to interact positively and professionally with all levels of employees throughout the company.
• Strong problem-analysis and problem-solving skills.
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment.
• Ability to work independently and as part of a team.