Senior Accounts Payable Administrator

About This Role

Company Overview: CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview:

The Senior Accounts Payable Administrator works closely with their team and occasionally other teams, modifying work practices and processes to achieve results or improve efficiency. They can communicate technical Accounts Payable information with the Team.

The Senior Accts Payable Administrator has developed specialized Accounts Payable-specific skills through job-related training and considerable on-the-job experience. They can provide support to their Team with a limited degree of supervision. The Senior Accts Payable Administrator can be an informal resource for colleagues with less experience. The Senior Accts Payable Administrator is skilled in various processes, procedures, and systems.

This position is an Individual Contributor role. The role directly reports to the Accounts Payable Manager/Supervisor and routinely interacts with Accounts Payable, Supply Chain, Operations, and External Vendors.

Responsibilities:

• Reach out to stakeholders to obtain invoice coding and the name of a project manager who has approval authority for invoice.
• Independently manage end-to-end processing of vendor invoices, employee expense reports, and payment transactions, ensuring accuracy and completeness in accounting systems.
• Review, validate, and approve invoice data by matching purchase orders, contracts, and receipts; proactively identify, investigate, and resolve discrepancies.
• Monitor payment schedules and coordinate with vendors and internal stakeholders to ensure timely payments and maintain positive business relationships.
• Perform high-volume and complex data entry with minimal supervision while meeting strict deadlines and accuracy benchmarks.
• Maintain and enhance financial databases, spreadsheets, and accounting systems using advanced Excel functions and accounting software tools.
• Conduct regular audits of existing data to identify errors, gaps, or compliance risks and implement corrective actions.
• Classify and standardize data across systems to improve reporting accuracy, traceability, and ease of access.
• Prepare detailed operational and financial reports, summaries, and reconciliations to support management decision-making.
• Ensure adherence to internal controls, accounting standards, and data security policies to protect confidential and sensitive information.
• Act as a point of contact for data-related queries; collaborate with cross-functional teams to clarify requirements, validate information, and resolve issues.
• Support process improvements by identifying inefficiencies, recommending automation or workflow enhancements, and assisting in system updates or testing.
• Perform additional finance, reporting, or system-related duties as assigned by the supervisor or management.
• Maintain confidentiality of organizational information.
• Maintain clear, concise, and professional language when speaking with individuals and groups.

Qualifications:

• Bachelor's or equivalent required.
• 0 to 10 years (0-10) years of work experience, experience in accounts payable is preferred.
• Working knowledge of general accounting procedures.
• Proficiency in relevant accounting software (i.e., JDE, TAP) and MS Office (i.e., Excel, Word, PowerPoint, etc.).

Skills and Behaviors:

• Excellent data entry and data management skills.
• Strong attention to detail and accuracy.
• Must be able to prioritize, have a sense of urgency, and have the ability to meet deadlines.
• Good judgment, professional integrity, and the ability to maintain confidentiality.
• Strong listening, verbal, and written English language communication skills.
• Must be able to interact positively and professionally with all levels of employees throughout the company.
• Strong problem-analysis and problem-solving skills.
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment.
• Ability to work independently and as part of a team.