Accounts Payable Assistant (Entry Level)

Invicta Software is seeking a motivated and detail-oriented Accounts Payable Assistant to join our finance team.

This entry-level position offers a fantastic opportunity to develop your skills in financial operations while contributing to the smooth processing of vendor payments and maintaining strong supplier relationships.

As an Accounts Payable Assistant, you will play a vital role in ensuring accuracy and timeliness in handling invoices and expense reports, supporting the overall financial health of the company.

• Accurately process and manage vendor invoices and payments.
• Maintain organized financial records and documentation.
• Support month-end closing activities related to accounts payable.
• Collaborate closely with internal teams and external vendors to resolve discrepancies.

• Review, verify, and enter invoices into the accounting system.
• Match purchase orders, invoices, and payment receipts to ensure accuracy.
• Prepare and process payments via check, ACH, or wire transfers.
• Communicate with vendors regarding payment status and resolve any invoice issues.
• Assist with reconciling accounts payable transactions and resolving discrepancies.
• Support audit preparation by maintaining thorough and organized records.
• Contribute to continuous improvement of accounts payable processes and procedures.

• High school diploma or equivalent; Associate’s degree or coursework in accounting/finance is a plus.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and familiarity with accounting software (experience with ERP systems is a bonus).
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently as well as part of a team.
• Eagerness to learn and adapt in a fast-paced environment.

• Competitive salary with opportunities for growth and development.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off and holiday benefits.
• Supportive and inclusive company culture focused on professional growth.
• Access to training resources and career advancement opportunities.