Accounts Assistant – Receivables
About This Role
We are looking for a detail-oriented and proactive Accounts Assistant – Receivables to join our team. The ideal candidate will be responsible for managing receivables, maintaining accurate financial records, and ensuring timely collection of outstanding payments.
Key Responsibilities
- Verify delivery notes, off-hire notes, and fuel delivery receipts against invoices
- Maintain and finalize contract files with supporting invoice documentation
- Monitor and follow up on outstanding receivables
- Prepare debtor ageing analysis and customer statements of accounts
- Coordinate with customers for payment collection (cheques/cash) and ensure timely bank deposits
- Manage post-dated cheques and submit them to the bank on due dates
- Perform monthly closing of receipt books and maintain proper documentation
- Reconcile and finalize debtor ledgers in coordination with the accountant
- Update receivables data in ERP systems
- Liaise with sales and operations teams to resolve documentation or service-related payment issues
- Coordinate with clients and internal stakeholders to address disputes or delays in payments
- Support weekly reporting of receivables to sales teams
- Arrange meetings with clients and management in case of payment or liquidity concerns
- Ensure compliance with company HSE policies and local regulations
- Handle additional responsibilities as assigned
Skills & Competencies
- Strong proficiency in MS Office (Excel & Word) and ERP systems (e.g., MS Dynamics, SAP, Sage)
- Excellent attention to detail and accuracy with numbers
- Strong organizational and planning skills
- Good communication and negotiation abilities
Requirements
- Bachelor’s degree in Finance or related field
- Minimum 2+ years of experience in receivables or accounting
- Good knowledge of banking transactions, LCs, and bank guarantees
- Fluent in English
Job Type: Full-time
Education:
- Bachelor's (Preferred)
Experience:
- in receivables or accounting: 3 years (Preferred)
- in MS Dynamics- ERP Environment: 3 years (Preferred)
Work Location: In person
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