Accounts Assistant – Receivables

Overview

Key Responsibilities

• Verify delivery notes, off-hire notes, and fuel delivery receipts against invoices
• Maintain and finalize contract files with supporting invoice documentation
• Monitor and follow up on outstanding receivables
• Prepare debtor ageing analysis and customer statements of accounts
• Coordinate with customers for payment collection (cheques/cash) and ensure timely bank deposits
• Manage post-dated cheques and submit them to the bank on due dates
• Perform monthly closing of receipt books and maintain proper documentation
• Reconcile and finalize debtor ledgers in coordination with the accountant
• Update receivables data in ERP systems
• Liaise with sales and operations teams to resolve documentation or service-related payment issues
• Coordinate with clients and internal stakeholders to address disputes or delays in payments
• Support weekly reporting of receivables to sales teams
• Arrange meetings with clients and management in case of payment or liquidity concerns
• Ensure compliance with company HSE policies and local regulations
• Handle additional responsibilities as assigned

Skills & Competencies

• Strong proficiency in **MS Office (Excel & Word)** and ERP systems **(e.g., MS Dynamics, SAP, Sage)**
• Excellent attention to detail and accuracy with numbers
• Strong organizational and planning skills
• Good communication and negotiation abilities

Requirements

• Bachelor’s degree in Finance or related field
• Minimum **2+ years of experience** in receivables or accounting
• Good knowledge of banking transactions, LCs, and bank guarantees
• Fluent in English

Education

• Bachelor's (Preferred)

Experience

• in receivables or accounting: 3 years (Preferred)
• in MS Dynamics- ERP Environment: 3 years (Preferred)