Accounting Associate

Print and mail customer invoices and statements as requested

Receive, review, and process incoming payments to the corporate office

Apply customer payments accurately and timely to the appropriate accounts and invoices

Prepare and process daily check deposits, including scanning or delivering deposits as required

Follow established internal controls and safeguard confidential customer and financial information

Receive, open, sort, and distribute incoming mail

Prepare outgoing mail, certified mail, overnight packages

Maintain postage and office supplies

Monitor supply levels and place orders within approved budgets

Keep common areas, supply rooms, mail areas, and breakroom areas organized and appropriately stocked

Receive deliveries and communicate with employees when packages arrive

Help coordinate office lunches, meetings, employee events, and other workplace activities as requested

Assist employees and visitors with general office-related questions

Other duties as assigned

High school diploma required

Associate degree in accounting, business, or a related field preferred

One or more years of experience in administrative support preferred including mail and check processing

Strong attention to detail and commitment to accuracy

Ability to manage multiple responsibilities and prioritize time-sensitive items

Strong organizational, communication, and customer-service skills

Professional judgment when handling confidential financial and employee information

Proficiency with Microsoft Outlook, Word, and Excel

Dependable attendance and the ability to work effectively in an in-office environment

Ownership mindset – takes accountability for outcomes and follows through on commitments

Proactive problem-solver – identifies issues early and drives solutions independently

Collaborative partner – builds strong relationships across departments to resolve challenges

Resilient under pressure – thrives in a deadline-driven, fast-paced environment

Continuous improvement focused – looks for ways to streamline processes and improve results

Self-starter – motivated, resourceful, and able to work with minimal supervision

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