Purchasing Coordinator

Create and manage purchase orders (POs) for inventory and non-inventory items within ServiceTitan.

Source materials from approved suppliers and obtain competitive pricing to support cost control initiatives.

Monitor replenishment levels for warehouse and vehicle stock; place orders as needed to maintain established minimums.

Process Parts Special-Order (PSO) requests and ensure timely order placement and delivery.

Track shipments and communicate order status updates to warehouse and/or field teams.

Confirm deliveries have been received and recorded to ensure PO closeout within ServiceTitan.

Support onboarding of new technicians by placing initial replenishment for their assigned vehicles.

Communicate with approved suppliers to confirm order details, backorders, or substitutions.

Report delivery issues or discrepancies to the Manager of Purchasing & Door Fulfillment for resolution.

Maintain positive vendor relationships through timely communication and professionalism.

Partner with Warehouse Leads and Inventory Manager(s) to ensure inventory needs are met.

Collaborate with leadership to implement and follow purchasing SOPs.

Provide feedback on recurring order issues or process improvements.

1–3 years in purchasing, inventory, or supply chain support; trades, manufacturing, or distribution experience preferred.

CRM/ERP system proficiency (ServiceTitan a preferred*)

Intermediate Excel skills preferred.

Clear written and verbal communication across departments and vendors.

Strong attention to detail, accuracy, and follow-through.

Reliable and responsive in managing daily order flow.

Able to balance multiple priorities in a fast-paced environment.

Team-oriented and eager to support warehouse and field operations.

Process-driven and committed to maintaining data accuracy.

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