Accountant & Administration Officer

Job Overview

Accounting & Collections

• Issue accurate client invoices on time, based on approved contract milestones, progress certificates and delivery documents.
• Follow up on all receivables until collected, and escalate overdue accounts to the Operations Manager according to the company's collections framework.
• Maintain an up-to-date aging report and reconcile client accounts regularly.
• Prepare supplier, subcontractor and labor payments for management approval.
• Record all transactions in Odoo accurately and promptly.
• Prepare monthly bank reconciliations.

Management Reporting

• Prepare a monthly company P&L.
• Prepare a monthly P&L for each project, comparing budget with actual costs for materials, labor and subcontractors.
• Maintain a 13-week rolling cash flow forecast, updated weekly.
• Present the weekly cash report and the monthly P&L to the Operations Manager, and flag risks and variances.

Tax & Compliance

• Prepare and file VAT returns on time.
• Ensure all invoicing complies with ZATCA e-invoicing requirements.
• Coordinate with external auditors and government entities as required.

ERP Management (Odoo)

• Manage user accounts and access rights within the limits set by management.
• Maintain master data: customers, suppliers, items and analytic accounts per project.
• Make sure all costs and revenues are coded to the correct project.
• Monitor the completeness and accuracy of entries made by other users.

Commercial Document Control

• Control and file all commercial documents: contracts, purchase orders, delivery notes, invoices, payment certificates and commercial correspondence.
• Make sure a complete document chain (contract/PO → delivery → approval → invoice → payment) is available for every transaction.

Government Transactions

• Process GOSI, Qiwa and Muqeem transactions as required.

Qualifications & Experience

• Saudi national, based in Riyadh.
• Bachelor's degree in Accounting or Finance (SOCPA membership is an advantage).
• 4–6 years' experience, including management reporting (P&L, cash flow).
• Experience in contracting or an SME environment preferred.
• Hands-on Odoo experience: Accounting, Invoicing, Purchase and analytic accounting.
• Experience with job costing / project-level P&L.
• Working knowledge of VAT and ZATCA e-invoicing.
• Familiarity with GOSI, Qiwa and Muqeem.

Skills & Competencies

• Strong ownership and accountability; follows matters through to completion.
• Persistent and professional in collections.
• High accuracy and document discipline.
• Integrity and confidentiality.
• Clear written and verbal communication in Arabic and English.
• Good command of Excel.

Working Conditions

• Office-based, Sunday to Thursday.
• Occasional visits to clients and sites for document collection and reconciliation.
• Bound by the company's confidentiality agreement (NDA).