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West Palm Beach Office Receptionist

Duracell Careers
West Palm Beach, USA
Full-time
Mid
Onsite
Discovered 3 weeks ago
Communication

Full Job Posting

Must-Have

  • High school diploma or equivalent required • Proven experience as a receptionist, office coordinator, or in a similar front-desk/office administration role. • Strong organizational skills with the ability to multitask and prioritize competing demands effectively. • Excellent written and verbal communication skills, with a keen eye for detail and accuracy. • Discretion and professionalism in handling confidential information and sensitive matters. • Ability to work independently with minimal supervision and demonstrate initiative. • Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment. • Strong interpersonal skills with the ability to interact professionally at all levels of the organization.
  • Must-Have
  • High school diploma or equivalent required • Proven experience as a receptionist, office coordinator, or in a similar front-desk/office administration role. • Strong organizational skills with the ability to multitask and prioritize competing demands effectively. • Excellent written and verbal communication skills, with a keen eye for detail and accuracy. • Discretion and professionalism in handling confidential information and sensitive matters. • Ability to work independently with minimal su
  • Nice-to-Have
  • Associate's or Bachelor ' s degree a plus.

Nice-to-Have

  • Associate's or Bachelor ' s degree a plus.

Responsibilities

  • Front Desk & Visitor Management: o Serve as the first point of contact at the WPB office, greeting visitors, clients, and employees with a professional, welcoming demeanor. o Manage the visitor sign-in and badge process, issue temporary access as needed, and notify employees promptly when their guests arrive.
  • Communication: o Serve as the primary point of contact for internal and external communications directed to the WPB office. o Screen and prioritize incoming mail and other correspondence, responding or redirecting as appropriate.
  • Mail & Deliveries: o Receive, sort, and distribute incoming mail and packages, and coordinate outgoing mail and courier services.
  • Meeting & Event Support: o Prepare meeting rooms and arrange logistics for meetings, including room bookings, technology setup, and catering when necessary. o Plan and execute office events, gatherings, coordinating logistics such as catering, venue setup, and attendee management.
  • Administrative & Office Support: o Order and track office supplies and pantry inventory, reordering before stock runs low. o Code and route office-related invoices and expenses to the appropriate finance contact for processing. o Maintain accurate records of office supplies, equipment, and service contracts. o Provide guidance to employees on office procedures and policies, recommending cost-saving opportunities where appropriate. o Assist with special projects and initiatives as assigned, exercising discretion and confidentiality as necessary. o Monitor the office space for cleanliness, organization, and safety, escalating any maintenance or facility issues promptly.
  • Facilities Upkeep: o Coordinate with building management and maintenance vendors to resolve facility issues in a timely manner. o Monitor and restock shared spaces (kitchen, supply closets, conference rooms) so the office is always guest-ready.
  • Office Management: o Office Operations: Manage day-to-day office operations, including facilities management, supplies inventory, and equipment maintenance. o Vendor Management: Liaise with office vendors and service providers, negotiate contracts, and oversee the delivery of services. o Budget Management: Assist in developing and managing the office budget, tracking expenses, and identifying cost-saving opportunities. o Office Logistics: Coordinate broader office logistics, such as facility access control, badge systems, and space planning.
  • Administrative & Office Support: o Order and track office supplies and pantry inventory, reordering before stock runs low. o Code and route office-related invoices and expenses to the appropriate finance contact for processing. o Maintain accurate records of office supplies, equipment, and service contracts. o Provide guidance to employees on office procedures and policies, recommending cost-saving opportunities where appropriate. o Assist with special projects and initiatives as assigned, exerc
  • Office Management: o Office Operations: Manage day-to-day office operations, including facilities management, supplies inventory, and equipment maintenance. o Vendor Management: Liaise with office vendors and service providers, negotiate contracts, and oversee the delivery of services. o Budget Management: Assist in developing and managing the office budget, tracking expenses, and identifying cost-saving opportunities. o Office Logistics: Coordinate broader office logistics, such as facility acc

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