Vault Coordinator
Role Overview
Safeguard, control, and accurately manage boutique inventory and high-value assets while meeting security, operational, and audit requirements.
Maintain inventory integrity and support sales operations and accurate stock accountability.
Key Skills for This Role
Full Job Posting
Job purpose
Safeguard, control, and accurately manage boutique inventory and high-value assets while meeting security, operational, and audit requirements.
Maintain inventory integrity and support sales operations and accurate stock accountability.
Inventory custody and vault operations
- Maintain accountability for boutique inventory and high-value assets; ensure products are handled, stored, and secured properly.
- Monitor inventory movements and transactions, verify physical stock against system records, and follow company procedures.
- Manage daily vault opening and closing, authorized movements, controlled access, organization, and security standards.
- Escalate discrepancies promptly.
Reconciliation, sales support, and security
- Conduct daily checks and reconciliations; support cycle counts, full counts, audits, and investigations of variances.
- Prepare inventory reports and reconciliation records.
- Coordinate product availability, prepare items for client presentations and appointments, and replenish display inventory.
- Assist sales staff with locating and preparing products; support boutique events and special presentations.
- Maintain inventory controls, documentation, and asset protection standards; support risk mitigation and report risks.
Reporting and authority
- Maintain tracking records and logs and prepare daily, weekly, and monthly inventory reports.
- Execute approved inventory transactions, verify supporting documentation, escalate concerns, and recommend control improvements.
- The role has no authority to approve inventory adjustments, pricing, or commercial decisions.
Qualifications and experience
- Experience in inventory control, stock management, luxury retail operations, jewelry, or watches.
- Strong attention to detail and accuracy; experience with inventory systems and reporting tools.
- Fluent English; Arabic is preferred.
- A bachelor's degree is preferred.
Performance measures
Measures include inventory accuracy, reconciliation accuracy, variance and adjustment rates, and prevention of inventory loss or unauthorized movements.
Other measures include audit and security compliance, reconciliation timeliness, product availability, report accuracy, incident frequency, and discrepancy resolution time.
Working relationships and challenges
Works with the Salon Manager, Operations Specialist, Sales Team, Finance, Brand Manager, auditors, logistics providers, and security providers.
Challenges include maintaining accuracy in a high-value environment, balancing efficiency with controls, managing inventory risk, and meeting security and audit standards.
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