Transport Coordinator

Overview

Job Purpose

Job Description

• Onshore Truck Mobilization (CICPA Pass Truck – 06x06)
• Review RFLS requests and initiate coordination with approved transporters.
• Arrange CICPA-approved 06x06 trucks and ensure the driver and vehicle hold valid CICPA passes.
• Verify the completeness and compliance of all CICPA-related documentation.
• Update gate pass forms with accurate truck and driver credentials.
• Submit completed CICPA gate pass forms to VMI or Service Department Coordinators for material-related
• updates.
• Obtain final approved gate pass documents (signed and stamped) from the Drilling Supervisor.
• Communicate approved truck and gate pass details to warehouse teams for loading preparations.
• Conduct physical truck inspections upon arrival at ICAD and prepare inspection reports using ADNOC HSE
• forms.
• Coordinate with transportation companies for Journey Management Plan requirements.
• Liaise with rig-site Radio Operators and Drilling Supervisors to track vehicle movements and mobilization
• progress.
• Provide timely routing or rig-site updates to drivers.
• Obtain signed POD copies (soft and hard) from the transporter and share with the requester.
• Onshore Truck Demobilization (CICPA Pass Truck – 06x06)
• Review RFLS requests and arrange CICPA-pass trucks as required.
• Verify CICPA documentation and update necessary details in gate pass forms.
• Submit gate pass forms for Drilling Supervisor/Radio Operator approval as per location protocol.
• Coordinate work order collection and ensure timely signature and stamping at rig sites.
• Coordinate with truck drivers and rig-site authorities to ensure safe and efficient demobilization.
• Ensure drivers obtain ADNOC Loading Notes and TFMC-signed work orders.
• Notify warehouse teams of demobilization schedules and associated vehicle/driver details.
• Share all signed documents with relevant stakeholders.
• Offshore Truck Mobilization (Black Top Truck – VP07 Yard, ESNAD)
• Review RFLS requests and arrange suitable Black Top trucks.
• Provide warehouse teams with complete truck and driver information, including arrival schedules.
• Coordinate with ESNAD Shipping Team to obtain gate pass approvals following loading.
• Facilitate truck entry through ESNAD Security Office.
• Arrange material inspections with ESNAD Offshore Inspection Team.
• Coordinate ADNOC Well ID updates through ESNAD Shipping Office.
• Collect signed PODs from transporters and forward them to the requestor.
• Offshore Truck Mobilization (CICPA Pass Truck – ESNAD Jetty Delivery)
• Review RFLS requests and arrange CICPA-pass trucks.
• Verify CICPA credentials and update gate pass forms accordingly.
• Coordinate material information updates with VMI or Service Department.
• Provide the driver with a complete CICPA-approved shipping document package.
• Notify ESNAD Shipping Team post-loading for gate pass authorization.
• Coordinate truck entry with ESNAD Security Office.
• Arrange material inspections through ESNAD Offshore Inspection Team.
• Facilitate Well ID updates with ESNAD Shipping Office.
• Coordinate mobilization activities with the ESNAD Jetty Team.
• Collect and distribute signed PODs.

• Required Knowledge/Formal Education

• Bachelor’s/ Diploma degree in any stream with minimum of 2 years’ experience in a similar role.
• REQUIRED EXPERIENCE:
• Previous experience in the Oil & Gas industry or heavy‑equipment logistics is highly preferred, with understanding of compliance and operational standards.
• Strong awareness of Health, Safety & Environment (HSE)

requirements

• , including safe loading/unloading, permit‑to‑work processes, and hazard identification.
• Completed safety‑related training/certifications will be an advantage, such as: Safety / First Aid Defensive Driving Awareness Manual Handling / Risk Assessment
• Experience coordinating materials that require special transport requirements i.e. CICPA and conditions (oversized cargo, hazardous goods, pressure‑containing equipment, etc.).
• REQUIRED CERTIFICATE(S)
• N/A

• Required Interpersonal Skills

• Strong communication skills with internal teams, drivers, and external partners.
• Ability to work under pressure and manage urgent requests calmly.
• Good teamwork, Active and coordination abilities.
• Positive attitude, flexibility and willingness to support cross‑functional tasks.

• Required Technical Skills And/Or Problem-Solving Skills

• Skills in MS Office applications.
• Problem‑solving skills to manage transport delays or exceptions.

Leadership Competencies