Tendering Manager

Overview

Leadership & Team Management

• Lead and manage the Tender Department, ensuring efficient allocation of resources and workload.
• Mentor, guide, and develop estimators and quantity surveyors to enhance team performance.
• Conduct annual performance evaluations and support hiring decisions in coordination with senior management.

Tendering Strategy & Evaluation

• Review and assess tender invitations with senior leadership and decide on participation.
• Oversee preparation and submission of pre-qualification documents.
• Provide technical guidance to the team on complex estimation and quantity surveying matters.

Costing & Risk Analysis

• Review project documents to identify risks and ensure appropriate cost provisions or qualifications.
• Evaluate both direct and indirect cost estimates and optimize them based on experience and market knowledge.
• Assess project risks and incorporate mitigation strategies in pricing.

Contract & Compliance Review

• Coordinate with the Contracts Department to ensure fair and unbiased contractual terms.
• Review and validate all contractual documents, including LOAs and agreements, before final execution.

Vendor & Stakeholder Coordination

• Engage with subcontractors and suppliers for specialized scopes to ensure accurate pricing.
• Lead technical discussions and clarify project requirements with consultants and clients.
• Prepare and submit tender queries and follow up for responses.

Tender Submission & Negotiation

• Prepare final pricing, including markups, discounts, and risk considerations, for management approval.
• Compile and review complete tender submissions, including technical and commercial documentation.
• Participate in pre-tender and post-tender meetings and negotiations with clients and consultants.

Post-Tender Activities

• Handle post-tender clarifications and provide required documentation.
• Prepare and issue project budgets to the Cost Control Department upon award.
• Finalize major subcontracts and issue Letters of Intent (LOIs).

Reporting & Process Improvement

• Prepare Management Information Reports (MIRs) for senior management.
• Continuously improve tendering processes, systems, and cost efficiency.
• Perform additional duties as assigned by management.

Requirements

• Bachelor’s Degree in Civil Engineering with relevant engineering certifications
• Minimum 20+ years of experience in construction/engineering, with strong exposure to tendering and estimation
• Proven experience in leading and managing estimation or tendering teams
• Strong knowledge of cost estimation, contract documentation, and risk assessment
• Proficiency in MS Office and estimation software (e.g., RAI or equivalent)
• Excellent analytical, negotiation, and communication skills with the ability to work under pressure