Technical Coordinator

Role Overview

Document Control and Records Management

• Maintain, organize, and manage all company and project-related documents, including technical drawings, reports, specifications, letters, and correspondence
• Ensure proper document numbering, filing, version control, and tracking of revisions
• Maintain accurate electronic and physical filing systems for easy retrieval of records
• Distribute updated drawings and documents to relevant departments and ensure obsolete versions are removed from circulation
• Support the archiving of completed project and operational documents in accordance with company procedures

Contracts & Official Documentation

Secretarial and Administrative Support

• Provide full secretarial and administrative support to the Projects and Operations Departments
• Draft, format, type, and issue letters, reports, memos, and other official correspondence
• Manage incoming and outgoing communications, including emails, letters, and document transmittals
• Schedule meetings, coordinate appointments, and follow up on action points
• Prepare and maintain organized records of departmental activities and documentation
• · Support coordination of organisation-wide administrative activities.
• · Assist with scheduling travel, site visits, and official engagements as required.
• · Ensure smooth daily operation of executive administrative functions.

Meeting Coordination and Minutes

• Arrange internal and external meetings as required
• Attend meetings and take accurate, clear, and professional minutes
• Prepare meeting minutes in a timely manner and circulate them to relevant attendees
• Track action items arising from meetings and follow up with concerned team members where required

Technical and Departmental Coordination

• Support coordination between technical staff, project teams, management, consultants, contractors, and external stakeholders
• Assist in handling technical submissions, drawing registers, document logs, and approvals
• Ensure that project and operational documentation is aligned, updated, and properly communicated across departments
• Provide general coordination support for office operations related to engineering and construction activities

Professional Standards & Confidentiality

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Office Management, Engineering, Construction Management, or a related field
• Minimum **7 years of relevant professional experience** in a secretarial, administrative, or document control role
• Proven experience in an **engineering consultancy, construction company, or technical office environment** is required.
• **Candidate is willing to travel in Garowe, Somalia**

Skills

• and Knowledge
• Strong understanding of administrative systems, document control procedures, and office coordination
• Good understanding of construction documents, drawings, and technical correspondence
• Excellent command of **written and spoken English**
• Strong minute-taking, report writing, and document formatting skills
• Proficiency in Microsoft Office applications, especially Word, Excel, and Outlook
• Strong attention to detail, accuracy, and confidentiality
• Ability to manage multiple tasks and work effectively under pressure

Application Question(s)

• Are you willing to travel in Garowe, Somalia?