Team Support Officer (UAE National)

About This Role

Job Purpose

• To provide a range of administrative support services across the Foundation; to be the first point of contact for external enquiries, reception and post were required and other ad hoc duties; to work within a multi-disciplined team, delivering tasks effectively.

• Responsible for providing timely and accurate administration support to all members of the Finance Team, to the Executive Finance Director.

Frameworks, Boundaries & Decision-Making Authority

• Function within the framework and boundaries of Khidmah’s policies as well as overall organizational and governance frameworks.
• Accountable for Khidmah business within the boundaries decided by the overall strategic plan and approved budgets.
• Authorized to take decisions as per the approved authorization matrix.

Key Accountabilities

• Serving as the point person for information and material distribution to internal departments and outside organizations
• Arranging multiple meetings with Executive Finance Director & Executive Management Team.
• Prepare MOM and follow up to ensure completion of action list of multiple Meetings as needed.
• Provide full administrative support to the Executive Director & the Team as required.
• Creating, organizing and managing paper and electronic files.
• Support the annual financial audit processes through the preparation of standard reports as well as other custom reports as requested.
• Processing expense claims used by the department.
• Coordinate with different departments to smoothly process HC forms, approvals, updates and Executive Management authorizations.
• Structuring the department’s Org Chart on Visio and maintain structure updates.
• Drafting and preparing presentations, spreadsheets, correspondence, and emails as directed by the Directors as needed and required.
• Support through Issuing PRs on behalf of Finance department services and ensure the completion process.
• Providing support, assistance and cover across the wider Finance team to manage team shortage and peak periods.
• Streamline processes and procedures for improving operational efficiency of finance reporting and budgeting systems.

Ad-hoc requests as required by the Executive Finance Director.

Education, Experience and Skills

Education:

• Bachelor’s Degree.

Experience and Skills:

Experience:

• 2-4 years’ Work experience in administration and secretarial.

Skills:

• Leadership
• Time Management
• Team working skills.
• Ability to Multi Tasks
• Organizational Skills

Good Interpersonal Skills