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successfactors

Tax Administrative Assistant

Mott MacDonald
Bengaluru, IND
Junior · 1–3 years experience
Onsite
Discovered 1 weeks ago

Full Job Posting

Key Responsibilities

  • Raising and tracking purchase requisitions and purchase orders, coordinating approvals, and monitoring invoice processing to support timely payment of external advisors. Coordinating vendor onboarding and due diligence requirements with Procurement, external advisors, and internal stakeholders, including completion of documentation, tracking progress, and following up until the onboarding process is completed. Liaising with internal teams, external consultants, and other stakeholders to obtain information, documentation, approvals, and updates, and proactively following up on outstanding requests to keep projects moving. Organising stakeholder calls, preparing meeting minutes, tracking actions, and following up with relevant parties to ensure agreed actions are completed. Reviewing and analysing information from travel trackers, global mobility trackers and other sources, and preparing clear and concise summaries for the wider International Tax team. Reviewing Loctax data to identify inconsistencies or missing information, liaising with the relevant owners to obtain updates, and summarising the data in an easy-to-understand format for team and management review. Assisting with the preparation of tax reports, presentations, trackers, and management updates for the International Tax team. Maintaining the International Tax risk register and trackers, ensuring information is updated accurately and on a timely basis. Maintaining entity closure checklists, tracking deliverables and deadlines, and assisting with preparation of status updates for management. Maintaining and reviewing International Tax documents in line with regional and Group requirements, organising supporting documentation, and assisting with the compilation of information required for tax audits, closure activities, and management reporting. Support the International Tax team's AI initiatives by maintaining dashboards, coordinating AI testing activities, tracking actions and benefits.

Requirements

  • 1-3 years of experience in administrative support roles Bachelors in commerce (preferred). Exceptional organizational skills with the ability to prioritize tasks and manage time effectively. Fluency in English Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to work independently with minimal supervision and as part of a team in a fast-paced environment. High level of discretion, professionalism, and integrity to work on tasks of a critical/ confidential nature. Flexible working At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage. Our benefits package is designed to enhance your experience: Agile working Critical illness and compassionate leave Paternity Leave Group term life insurance, and Group medical insurance coverage Career mobility options Short and Long-term global employment opportunities Global collaboration and knowledge sharing Employment Compliance Requirement As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process. Acceptable documents include a Passport, Voter ID, or Birth Certificate. By applying, you confirm that you can provide valid documentation if and when required.

Preferred Qualifications

  • 1-3 years of experience in administrative support roles Bachelors in commerce (preferred). Exceptional organizational skills with the ability to prioritize tasks and manage time effectively. Fluency in English Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to work independently with minimal supervision and as part of a team in a fast-paced environment. High level of discretion, professionalism, and integrity to work on tasks of a critical/ confidential nature. Flexible working At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage. Our benefits package is designed to enhance your experience: Agile working Critical illness and compassionate leave Paternity Leave Group term life insurance, and Group medical insurance coverage Career mobility options Short and Long-term global employment opportunities Global collaboration and knowledge sharing Employment Compliance Requirement As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process. Acceptable documents include a Passport, Voter ID, or Birth Certificate. By applying, you confirm that you can provide valid documentation if and when required.

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